LINTON PARISH COUNCIL

Bromsash Gorsley and Linton

Minutes Of The Meeting Held On January 14^th 2002

In Linton Village Hall At 7:30 p.m.

Present:

Cllr Richard Smith , Chairman

Cllr Jean Foley, Vice Chairman

Cllr Ken Downham

Cllr John Foley

Cllr Gordon MArtin

Cllr Phil Page

Cllr Jim Stewart

Brian Atherton (Clerk)

4 Parishioners attended.

Minute Item			Action
1		Apologies
	1.1	Cllrs Audrey Duke, Gloria Pay and Geoff Reeve-Black

2		Declarations of Interest
	2.1	None

3		Minutes of the Meeting Held on 10^th December 2001
	3.1	These were agreed and duly signed by the Chairman, with three minor amendments: Item 14.1 Line 4 – change “alternate” to “alternative” Item 14.1 Second paragraph – insert the word “large” before “commemorative” Budget Attachment – Final Page Notes and Assumptions – Change Jubilee Trees Figure from £4500 to £450.

4		Minutes of the Extraordinary Meeting held on January 8^th 2002
	4.1	These were agreed and duly signed by the Chairman, with one minor amendment: Item 3.1.3 change “its own resources” to read “our own resources”.

5		Matters arising not covered in the Agenda
	5.1	Councillors Training Courses (D411)
	5.1.1	The Chairman will attend the “Toolkits for Councillors” course on February 2^ndat Brockington at 9:30 a.m.	Cllr Richard Smith
	5.1.2	Cllr Jean Foley will attend the “Step by Step Guide to Parish Plans” course on February 23^rdat Brockington at 9:30 a.m. The Clerk to make the bookings at a total cost of £50.00 for both courses.	Cllr Jean Foley/The Clerk
	5.2	Cllrs John Foley and Ken Downham will attend the open meeting on the new Model Code of Conduct on February 21^st at Brockington at 7:30 p.m. No booking needed.	Cllrs John Foley and Ken Downham
	5.3	The Clerk read Stagecoach’s reply (D421) to his letter about failure to let off a parishioner at the Roadmaker stop. Council welcomed the reply and asked the Clerk to write an appropriate letter of thanks.	The Clerk

6		Gorsley Chapel Festival
	6.1	The Clerk reported that he had provisionally arranged a meeting with the Minister, John Lewis for Friday a.m., January 18^th. The Chairman said that he would also attend. (Clerk’s Note: Subsequently the meeting was confirmed for 9:00 a.m. on that day).

7		Meeting with Jim Smith of Highways
	7.1	This has been arranged for Tuesday February 5^th at 2:00 p.m., in front of the Alma Inn, to discuss Pithouse Lane amongst other issues. Cllrs Jim Stewart, Jean and John Foley and the Clerk will attend.	Cllrs Jim Stewart/Jean and John Foley/the Clerk

8		Roadmaker Inn
	8.1	The Clerk read his letter to Louise Hill, which had expressed Council’s dismay with the delays in enforcing planning decisions and her reply, which at last confirmed that the chimney is unacceptable in its present location and that both Enforcement and Environment departments were collaborating. If there was no satisfactory response from the landlord, Court proceedings would be re-opened at the end of January. Parishioner Sue Matthews said that, subsequently, Louise Hill has telephoned her to say that there has been no response from the landlord and so a new court hearing has been set for January 29^th. Council will maintain its pressure on all parties.

9		Assistance with Trees from Brian Evans
	9.1	The Clerk has written, inviting Mr Evans to attend a Council meeting.

10		Accounts, Treasurer’s Report and Authorisation of Payment of Accounts
	10.1	Cllr Jim Stewart confirmed that the internal audit is in progress and that a report will be made to the regular February meeting.
	10.2	The Clerk tabled accounts to date and explained that, thanks to the help he has received from Cllr Stewart, the balance sheet now balances. Council noted that there is now a pre-payments and accruals column and that whilst income is above budget, expenditure is below. The Clerk was asked, for those Councillors who were not at the meeting, to attach a copy of the accounts to their copy of these minutes.	The Clerk
	10.3	The Clerk tabled the following accounts for payment:

AP33	Gorsley Village Hall for Meetings to 10 Dec 2001	20.00
AP34	Linton Village Hall for Meetings in 2001/2002	35.00
AP35	Clerk's Salary for December 2001	159.50
AP36	Clerk's Expenses for October to December 2001	25.90

The Chairman explained that, as he is treasurer of Gorsley Village Hall, he would not vote.

Proposed by Cllr Phil Page, Seconded by Cllr Gordon Martin and approved unanimously, IT WAS AGREED to pay these accounts and the cheques were duly signed.

11		Working party reports
	11.1	None

12		Parish Projects – Jubilee Tree Plaque
	12.1	The Clerk said that he had only just received the additional contact names and so will attend to this matter by the time of the next regular meeting.	The Clerk

13		Quality Council – Parish Plan
	13.1	Council was content with the draft Grant Application tabled by the Chairman and the Clerk was asked to proceed with the formal application.	The Clerk
	13.2	The Clerk reported that only Cllr Richard Smith had responded to the call for contributions to the schedule of consultation names. Cllr Jim Stewart said that he had sent a list early in 2001 and that he would send another copy. (Clerk’s Note: Having checked, that list was sent on March 13^th and had already been included in the contact database. What is needed are new, additional, names and contact details).	All Councillors
	13.3	It was decided to hold another Extraordinary Meeting on January 29^th in Gorsley Village Hall at 7:30 p.m. with an agenda which included: A List of Potential Questions The List of Consultees Procedure for and Personnel to conduct the Consultations The Clerk will attach relevant papers to the agenda, prior to distribution.	The Clerk

14		Chairman’s Announcements
	14.1	A draft annual report will be sent out with the agenda for the February regular meeting, for consideration at that meeting.	The Clerk/The Chairman
	14.2	Flicks in the Sticks is supported by grants for which they have to re-apply each year. Council decided that it supports this venture for the good of the Parish. The Clerk was asked to write in support of the Grant Application.	The Clerk

15		Correspondence
	15.1	A list of all correspondence received had been sent out with the agenda. The Clerk tabled the items not already dealt with plus those received since the agenda was distributed. The complete list is:

D400	Road Traffic Problems on the B4221	B4221 Action Group
D401	Gorsley & Kilcot Minutes from December 5th	G&K Parish Council
D402	Forward Plan	CHDC
D403	www.herefordshire.gov.uk This is what's on it	CHDC
D404	Youth Arts - Funding for Arts porjects	CHDC
D405	Community Development by the Herefordshire Partnership	CHDC
D406	County Flood Plan	CHDC
D407	Funds To Develop New Projects That Tackle Social Exclusion	Community First
D408	West Mercia Joint Policing Plan	West Mercia Constabulary
D409	Local Government White Paper - Extract of Proposals for Financial Regime Reform	DTLR
D410	Childrens Playgrounds Annual Inspection	HALC
D411	Training Courses	HALC
D412	Open Meeting re Model Code of Conduct	HALC
D413	Solicitors for HALC Members	HALC
D414	Parish and Town Council Charter - Prior Notice of Consultation	HALC
D415	New Clerk Position Available	HALC
D416	Audit Training Course	HALC
D417	Revised Standing Orders Booklet - Do We Want to Order? (£5.50)	HALC
D418	Guidance Notes for Parish Plans	HALC
D419	Jubilee Celebrations Toolkit	HALC
D420	New Declaration of Acceptance of Office & Other Regulations	DTLR
D421	Reply to my letter to Stagecoach re Bus Stop Failures	Stagecoach
D422	Bus & Train Timetable
D423	Introductory Leaflets	Standards Board for England
D424	Lengthsman Scheme	Upton Bishop PC
D425	Herefordshire Festival of Walking	CHDC
D426	Jubilee Celebration Funding Request	Gorsley Village Hall
D427	Festivals & Events Brochure	CHDC
D428	Draft Parish Plan Grant Application	Richard Smith
D429	Copy of letter from Gorsley Village Hall Committee to Flicks in the Sticks	Richard Smith
D430	Draft letter to Edward Vines re Poors Piece Trustees.	Jean Foley

	The following documents were taken by councillors: D401, D402 and 406 – Cllr Jean Foley D409 - Cllr Richard Smith D408 – Cllr Jim Stewart to pass on to Cllr Richard Smith D400 – Cllr Jean Foley to pass on to Cllr Phil Page and to Cllr Richard Smith
15.2	The Clerk drew attention to Upton Bishop’s letter re the Lengthsman Scheme (D424). Council decided that the Clerk should try to organise a meeting to include Lea, Aston Ingham and Weston, as well as Upton Bishop.	The Clerk

16		Planning Matters
	16.1	P41. SE2001/3425/F. Two storey rear extension, single storey side and rear extensions with new rear dormer window and detached double garage at Long Ridge, Linton, HR9 7RS. Council supported provided that the materials used will be in keeping with this area of AONB and that free passage is maintained at all times for emergency vehicles, bearing in mind the narrowness of the lane.	The Clerk
	16.2	P37. SE2001/2745/F Minor amendments to existing planning permission SS980913PF, to move the staircase into the extension and to extend that staircase at the Quarries, Gorsley, HR9 7SH. Permission was refused on 11/12/01.
	16.3	SE2001/2926/F Proposed extension at Rose Bank, Quarry Lane, Gorsley. Permission was granted on 14/12/01.

17		Nomination of Trustees for Poors Piece
	17.1	Cllr Jean Foley tabled a draft letter to Edward Vines (D430). Council decided that this should be sent as drafted.	The Clerk

18		Councillor’s Submissions
	18.1	Cllr Gordon Martin: Drew attention to the ever present dogs mess on verges and elsewhere. It was suggested that an article be placed in the Chimes and Cllr Ken Downham agreed to do that.	Cllr Ken Downham
	18.2	Cllr John Foley: Suggested that Council should consider making representations about the proposed cut in postal services as these could lead to further rural post office closures. It was decided to put the item on the next agenda.	The Clerk

19		Public Submissions
	19.1	Parishioner Gwynne Rowley asked that a nameplate be placed at Chapel Lane, as adjacent roads were being named and it was illogical for Chapel Lane to be left out. It was decided to have an agenda item for the next regular meeting.	The Clerk

20		Items for Consideration at the Next Meeting	The Clerk
	20.1	Funding of Jubilee Celebrations.
	20.2	Discussion about the Contents and Length of Minutes.
	20.3	Proposed Cuts in Postal Services.
	20.4	Road Nameplates Including Chapel Lane.

21		Date of the Next Meeting
	21.1	Monday 11^th February 2002 at 7:30 p.m. in Gorsley Village Hall.

The Meeting Finished At 9:08 p.m.