LINTON PARISH COUNCIL

Bromsash Gorsley and Linton

Minutes Of The Meeting Held On June 10^th 2002

In Gorsley Village Hall At 7:30 p.m.

Present:

Cllr Richard Smith , Chairman

Cllr Jean Foley, Vice Chairman

Cllr John Foley

Cllr Marlene Hartell

Cllr Phil Page

Brian Atherton (Clerk)

3 Parishioners attended.

Minute Item			Action
1		Apologies
	1.1	Cllrs Ken Downham and Jim Stewart

2		Declarations of Interest
	2.1	None

3		Minutes of the Meeting Held on 13^th May 2002
	3.1	These were approved and signed by the Chairman with the following amendments:
	3.1.1	Item 9.2 – Substitute Cllr Jean Foley for Cllr Ken Downham.
	3.1.2	Item 13.1.3 – Line 5 – Change “provisional” to “outline”.
	3.1.3	Item 20.2 – Line 3 - add “and all Councillors” within the brackets, after “as noted below”.
	3.1.4	Item 20.2 – Line 3 – delete “the” in front of “Mr Whitehead’s”.
	3.1.5	Item 21.2.1 – Change the first sentence to read “Requested a copy of last year’s APM Minutes”. Delete the second sentence.

4		Matters arising there from not covered in the Agenda
	4.1	Item 9.1 – Bus Stop Near the Roadmaker Going West. The Clerk reported that he had written to the school but not received a reply. He will progress the matter.	The Clerk.
	4.2	Item 13.1.1 – Apparent Change of Use of Glencarn, Quarry Lane. The Clerk reported that he had written to Louise Hill who would be making a site visit to determine whether the building constituted a breach of planning regulations. However, she had been assured by the owner, in a telephone call, that there was no change of use. The Clerk to follow-up and obtain a visit report. (Clerk’s Note: This was done and Louise Hill reported that there has not been a breach of planning regulations.
	4.3	Item 22.1.2 Check on the Ownership of a Particular Road. Cllr John Foley produced a map reference so that the Clerk can make a proper enquiry.	The Clerk

5		Roadmaker Inn
	5.1	Parishioner Sue Matthews reported that the option now being pursued was little different from the original scheme. Proposed by Cllr Richard Smith, seconded by Cllr Phil Page and approved unanimously, IT WAS AGREED that the Clerk is instructed to write to the Chief Executive of CHDC, referring to previous correspondence and meetings and expressing Council’s extreme displeasure at the lack of progress.	The Clerk

6		Parish and Town Council Charter
	6.1	The Charter had been circulated earlier to allow Councillors time to consider the implications. After discussion it was decided that the following points should be raised:
	6.1.1	In Section 7, the second sentence departs from the model: it is ambiguous ("..will consult and undertake meaningful consultation with..") and it abandons the word "involve".
	6.1.2	We should request better information flows re planning.
	6.1.3	Council is content to comply with para 13 first sentence but doubts its practicality. However, we would welcome attendance by CHDC Council members.
	6.1.4	Item 15: we question its cost effectiveness and its practical utility.
	6.1.5	Para 18: Council recommends that the HALC representative on the Standards Committee should hold office for one year after which he/she should be replaced by a different representative from another parish council.
	6.1.6	APPENDIX 2 – Ask which aspects of “Some Aspects of Development Control” they have in mind.
	6.1.7	The Clerk was instructed to write accordingly.	The Clerk

7		Internal Auditor
	7.1	Parishioner Richard Delahay volunteered for this position, for which the Council expressed its thanks. The Clerk will forward guidelines to him.	The Clerk

8		Accounts, Treasurer’s Report and Authorisation of Payment of Accounts
	8.1	Proposed by Cllr Richard Smith, seconded by Cllr Phil Page and approved unanimously, IT WAS AGREED to adopt the accounts for 2000/2001 and these were duly signed by the Chairman and the Clerk.
	8.2	The Clerk tabled accounts to date for the period 2001/2002 and explained that he was in process of resolving the imbalance on the balance sheet with the assistance of Cllr Jim Stewart.	The Clerk
	8.3	Proposed by Cllr Richard Smith, seconded by Cllr Phil Page and approved unanimously, IT WAS AGREED to pay the following invoices:

AP53	Clerk's Salary for May 2002	159.50
AP54	Grass Cutting	24.00
AP55	Jubilee Tree at Linton Village Hall	55.81

The cheques were duly signed.

9		Working Party Reports
	9.1	Planning
	9.1.1	SE2002/0918/F, erection of four dwellings with detached double garages and SE2002/1261/RM, erection of 4 dwellings (approval of reserved matters) at Brandons Poultry Site, Burrups Lane, Gorsley, HR9 7SP. Cllr Jean Foley reported that these were applications running in parallel, a fact that was not made clear in CHDC’s paperwork and that a complaint had been duly lodged. Council approved a response to the applications themselves which re-iterated Council’s objection to anything other than the 4 bungalows previously approved.
	9.1.2	SE2002/1593/F. Alterations and conversion of redundant barn to form additional dwelling and alterations to existing converted barn at Fordings Barn, Linton HR9 7SB. Council approved subject to reservations as to the height as the supporting drawings were not dimensioned.
	9.2	Allotments, Finance, Footpaths and Parish Roads in Need of Repair
	9.2.1	No reports.

10		Parish Projects for 2002/2003
	10.1	Stabilisation and Recovery of the Linton Pound
	10.1.1	The area has been surveyed and clearance work has started. Drawings are being produced and now it is a question of the grant. Cllr John Foley will talk with CHDC's historic buildings surveyor and/or the conservation officers and there is the possibility of sponsorship, e.g. from the Alma Inn.
	10.2	Reordering of Talbot’s Well
	10.2.1	The History Society suggests a plaque giving the history which they will research. In their opinion, the site should not be prettified as it is not a commercial site. However, the picnic table idea welcomed. The Scouts are prepared to do some drainage work.	Cllrs Ken Downham & John Foley
	10.3	Reordering of the Allotments
	10.3.1	Drawings identifying the spare spaces, with a view to flattening and perhaps planting fruit trees, are being prepared.	Cllr Phil Page
	10.4	The Council’s Web Page
	10.4.1	The Clerk tabled costs of registering a domain name (lintonparish.gov.uk) and hosting of the site by a local Service Provider (Wye Net) as £80 for name registration (valid for two years) plus £120 for the first year hosting of the site and that he would be prepared to develop the site for the first year, at no charge. After some discussion it was decided that, as suggested by the Chairman, if private funds can be secured, equal to the first year cost, the site should be established for a trial period of one year.	The Chairman/The Clerk
	10.5	Parish Photographic Survey
	10.5.1	The Clerk presented his quotation of £275 fixed price, to include working closely with the Parish Plan team but excluding additional prints. Council noted and asked the Clerk to obtain two other quotations, in accordance with Standing Orders.	The Clerk

11		Quality Council & Parish Plan
	11.1	Planning for Real
	11.1.1	Cllr Richard Smith reported that he is waiting on a reply to his letter and telephone calls.
	11.2	Drafting of the Factual Introduction to the Parish Plan
	11.2.1	Nothing to report.
	11.3	Consultation Report
	11.3.1	This was circulated with the agenda.

12		Standing Orders v New Guidelines Comparison
	12.1	The Clerk reported that the new guidelines are, at last, available but that we are required to purchase a copy at a cost of £6. Council decided to make the purchase.	The Clerk

13		Chairman’s Announcements
	13.1	None.

14		Correspondence
	14.1	The following items were tabled:

D571	15-May-02	Invitation to Update on Health Issues within Herefordshire	Hereford Hospitals NHS Trust
D572	16-May-02	Sale of GPU Power to Aquila Inc	Aquila Networks Services Ltd
D573	18-May-02	Forward Plan	CHDC
D574	18-May-02	Bridge Replacement at Bridge Sollers - Golden Valley LAF on June 26th	CHDC
D575	18-May-02	Who's Who in Community Workers 2002	CHDC
D576	18-May-02	National Conference on Sustainability 14th to 16th June	CHDC
D577	18-May-02	Meetings Schedule	CHDC
D578	18-May-02	Community Youth Service Vacancies	CHDC
D579	18-May-02	Assistance with Village Clean Ups	CHDC
D580	18-May-02	West Midlands European Network (WMEN) News
D581	25-May-02	Minutes of Annual Parish Meeting	Gorsley & Kilcot PC
D582	25-May-02	Minutes of Council Annual Meeting	Gorsley & Kilcot PC
D582A	10-Jun-02	White paper Discussion Invitation	West Midlands Regional Assembly
D583	10-Jun-02	White paper Discussion - Date Change	West Midlands Regional Assembly
D584	10-Jun-02	Forms for 2001/2 Audit - End of June	HALC
D585	10-Jun-02	Advice re appointment of Internal Auditor	HALC
D586	10-Jun-02	A Practitioners Guide to the New Audit	HALC
D587	10-Jun-02	Questionnaire re Participation in Parishes	HALC
D588	10-Jun-02	New Standing Orders - £6.00 per copy	HALC
D589