LINTON PARISH COUNCIL

Bromsash Gorsley and Linton

Minutes Of The Meeting Held On 8^th July 2002

In Linton Village Hall At 7:30 p.m.

Present:

Cllr Richard Smith , Chairman

Cllr Jean Foley, Vice Chairman

Cllr Ken Downham

Cllr Audrey Duke

Cllr John Foley

Cllr Phil Page

Cllr Geoff Reeve-Black

Cllr Jim Stewart

Brian Atherton (Clerk)

3 Parishioners attended.

Minute Item			Action
1		Apologies
	1.1	Cllrs Marlene Hartell and Gordon Martin

2		Declarations of Interest
	2.1	None

3		Minutes of the Meeting Held on 10^th June 2002
	3.1	Apart from a missing closing bracket, these were accepted unchanged and duly signed by the chairman.

4		Matters Arising Not Covered in the Agenda
	4.1	Roadmaker Bus Stop The Clerk reported an email from the headmaster, stating that “the Governors had decided that the re-siting of the bus stop was not causing a problem”. Accordingly Council decided to take no further action.
	4.2	Road Ownership Near Gorsley Steelworks The Clerk tabled a response from CHDC, including a map. The road is adopted.
	4.3	Parish & Town Council Charter Consultation The Clerk reported that he had responded as requested at the last Council meeting. Cllrs Richard Smith and Jean Foley requested a copy by email.	The Clerk
	4.4	Bromsash Crossroads Danger The Clerk has written and is awaiting a reply	The Clerk
	4.5	Uncut Hedge Bounding Quarry Lane/B4221 The Clerk has written but, to date, without response. Apparently the owners are away and the Chairman said that he will make a personal approach on their return.	Cllr Richard Smith

5		Roadmaker Inn
	5.1	The Clerk tabled CHDC’s Chief Executive’s response to his letter and both were read out by the Chairman. Council thought that Mr Pringle had not satisfactorily responded to any of the points in the Clerk’s letter and decided:
	5.1.1	Cllr Jean Foley will consult with Cllr John Edwards and, depending upon his advice:	Cllr Jean Foley
	5.1.2	The Clerk will write again and raise the following specific points: · When was the noise assessment requested and what measures were to be taken? · What is the deadline for that information to be provided? · What period of time thereafter will the Environmental Health and Planning Enforcement Officers come to a conclusion? · Hence, when may this Council expect to be informed by Mr Pringle of the outcome?	The Clerk
	5.1.3	Cllr Jean Foley reported that there are proposals to “give more teeth” to the planning enforcement regulations.

6		Internal Auditor
	6.1	Parishioner Richard Delahay and the Clerk will meet on Tuesday July 16^th for the first quarter’s audit.

7		Accounts, Treasurer’s Report and Authorisation of Payment of Accounts
	7.1	2001/2002 Accounts The Clerk explained that the new regulations had been introduced to cover this year, instead of the current year as expected. As a result, some changes in the presentation of the 2001/2202 accounts are advisable. Proposed by Cllr Phil Page, seconded by Cllr John Foley and approved with one abstention, IT WAS AGREED that those tabled be adopted but, in future, the accounts to be presented in a slightly modified format that: a) Makes clear the VAT payments b) Clearly accounts for the allotments Council expressed its sincere thanks to Cllr Stewart and noted that he is not the Council's internal auditor for the current year (2002/2003).
	7.2	2002/2003 Accounts These were tabled and noted by Council.
	7.3	The following invoices were presented for payment:

AP56	Chairman's Expenses for Photocopying	6.00
AP57	Standing Orders Booklet	6.00
AP58	Clerk's Salary for June 2002	159.50
AP59	Clerk's Expenses for April to June 2002	82.49

Proposed by Cllr Phil Page, seconded by Cllr Jim Stewart and approved (the Chairman abstaining as AP56 is in his favour), IT WAS AGREED that these be paid. The cheques were then duly signed.

8		Working Party Reports:
	8.1	Planning
	8.1.1	P58. SE2002/1593/F. Alterations and conversion of redundant barn to form additional dwelling and alterations to existing converted barn at Fordings Barn, Linton HR9 7SB. Council supported but drew attention to the footpaths as follows: Public Right of Way must be protected and a suitable diversion constructed and sign-posted before the original footpath alignment is closed. This land is badly drained and care must be taken to ensure the new route is suitable for walking. Please confirm.	The Clerk
	8.1.2	P57. SE2002/1449/F. Erection of two storey building for double garage, store & games room to replace existing building at The Old Post Office, Gorsley HR9 7SW. Revised plans submitted 03/07/02. Council supported with reservations about the height in accordance with their previous response.	The Clerk
	8.1.3	P53. SE2002/0918/F. Erection of four dwellings with detached double garages at Brandons Poultry Site, Burrups Lane, Gorsley, HR9 7SP. Council noted that permission was granted on June 5^th. Bearing in mind Council’s objections to this development from the beginning, Cllr Jean Foley was asked to produce a critique for consideration at the next meeting.	Cllr Jean Foley
	8.1.4	P52. SE2002/0699/O. Proposed erection of two bungalows with ancillary works on land adjoining Rose Cottage, Gorsley, HR9 7SL. Council noted that an appeal has been lodged and decided that no further submission is needed as the previous record of objection will be forwarded to the Inspector by CHDC.
	8.1.5	P47. SE2002/0342/O. Site for construction of detached dwelling with detached garage on land adjacent to Forge House, Bromsash, Ross, HR97PJ. Council noted that this has gone to appeal and asked Cllr Jean Foley to draft a submission for consideration by the next meeting.	Cllr Jean Foley
	8.1.6	The Clerk was asked to ensure that, in future, Council receives notification of each appeal decisions.	The Clerk
	8.1.7	Public speaking at Planning Meetings (D624) Council is strongly in support. The Clerk was asked to respond accordingly.	The Clerk
	8.2	Allotments No report.
	8.3	Finance No report.
	8.4	Footpaths Cllr John Foley reported that the scouts have walked some more paths and the Brownies plan to help.

9		Parish Projects for 2002/2003
	9.1	Stabilisation and Recovery of the Linton Pound Cllr John Foley reported that the site has been tidied up and a proper survey done. Now costing the remedial work.	Cllr John Foley
	9.2	Reordering of Talbot’s Well Cllr Jean Foley said that the History Society is preparing its recommendations. Cllr John Foley said that the scouts will do some drainage work and cut back the trees. Personally, he will try to make the pump work.	Cllrs Jean & John Foley
	9.3	Reordering of the Allotments Cllr Phil Page reported that he is preparing a detailed drawing/plan.	Cllr Phil Page
	9.4	The Council’s Web Page The Chairman confirmed that an anonymous donor had been secured and the Clerk reported that he has placed a domain name and site hosting order with Wye Net. However, UKERNA, the authority for .gov domain names has refused the name lintonparish.gov.uk on the grounds that there are many Lintons in the UK. Council asked the Clerk to apply for the name lintonpc-hereford.gov.uk. Cllr Jim Stewart offered to arrange facilities so that the web site could be viewed by all present at the next meeting in Linton.	The Clerk/Cllr Jim Stewart
	9.5	Parish Photographic Survey The Clerk reported that he has requested quotations from two Ross based photographers but, to date, not received replies although one has been promised. The Chairman offered to provide an additional name should neither of the above respond.	The Clerk

10		Quality Council & Parish Plan
	10.1	Drafting of the Factual Introduction to the Parish Plan Cllr John Foley reported that he is working on something for Bromsash and, once drafted, he will circulate that to the other groups.	Cllr John Foley/ Jean Foley/Ken Downham/Jim Stewart/Marlene Hartell and Audrey Duke
	10.2	The updated programme has been circulated.
	10.3	The Chairman reported on the consultation meeting on Waste Management, undertaken with Cllr Jim Stewart. The Clerk will attach the report to these minutes.	The Clerk
	10.4	The Chairman summarised the on-going work: Planning for Real training is available. He and the Clerk are meeting with the Market Towns Officer this Friday. Traffic Management, Road Safety etc have refused to meet with us. So the Chairman has emailed and received a reply. The Youth Officer is arranging a date for a meeting. Meetings with Community Buildings and the Rural Transport people are to be arranged. The next stage is the local consultation which will start with pubs, shop, churches, village halls and Neighbourhood Watch.	The Chairman.

11		Standing Orders v New Guidelines Comparison
	11.1	The Clerk had only just received the revised booklet and promised to have the comparison ready for the next meeting.	The Clerk

12		Chairman’s Announcements
	12.1	None

13		Correspondence
	13.1	The complete list of correspondence available by the time of the meeting is:

D610	12-Jun-02	Report on Jubilee Celebration Expenditure	Linton VH Committee
D611	14-Jun-02	Section 17 of the Crime & Disorder Act	Countryside Agency
D612	14-Jun-02	Vital Villages Update	Countryside Agency
D613	14-Jun-02	Unauthorised Removal of Frowens Lane Road Signs	Peter Hodges
D614	14-Jun-02	Schedule of Highway Inspections	CHDC
D615	18-Jun-02	Rural Transport Leaflets	CHDC
D616	18-Jun-02	Cyclists Road Show	CHDC
D617	18-Jun-02	Ditch Clearance - Request for Assistance With Identifying Those Needed	CHDC
D618	18-Jun-02	New Theatre Works Projects	CHDC
D619	18-Jun-02	Herefordshire White Paper Discussion Event	CHDC
D620	18-Jun-02	Bring a Bottle - National Glass Week	CHDC
D621	18-Jun-02	Meetings Schedule	CHDC
D622	18-Jun-02	Vital Villages Update	Countryside Agency
D623	18-Jun-02	Section 17 of the Crime & Disorder Act	Countryside Agency
D624	19-Jun-02	Consultation on Public Speaking at CHDC Planning Meetings	CHDC
D625	21-Jun-02	Announcement of mid September for First Deposit of the UDP	CHDC
D626	21-Jun-02	Customer Satisfaction Survey	CHDC
D627	22-Jun-02	Appeal For Donations</