LINTON PARISH COUNCIL
Bromsash Gorsley and Linton
Minutes Of The Meeting Held On July 14th
2003
Present:
Cllr Richard Smith , Chairman
Cllr Jean Foley, Vice Chairman
Cllr
Cllr Audrey Duke
Cllr John Foley
Cllr Margaret Pearce
Cllr Keith Summers (Part Time)
Cllr John Wheble
Cllr Gary Woodman
Brian Atherton (Clerk)
4 Parishioners attended.
|
Minute Item |
|
Action |
|
|
|
|
|
|
|
1 |
|
Apologies |
|
|
|
1.1 |
Cllr Keith Summers for late arrival and Cllr Rob Crawford. |
|
|
2 |
|
Declarations of Interest |
|
|
|
2.1 |
None |
|
|
3 |
|
Minutes of the Meeting Held on 9th June 2003 |
|
|
|
3.1 |
Proposed by Cllr
Ken Downham, seconded by Cllr Audrey Duke and approved unanimously, IT WAS
AGREED that these be adopted without change and they were then duly signed by
the Chairman. |
|
|
4 |
|
Matters
Arising Not Covered in the Agenda
|
|
|
|
4.1 |
Item 14.1 In view of the sad death of Mrs Gwyer so soon after
her husband, the Clerk will now write to their son Colin Gwyer, at his
parent's address, recalling that Vick Gwyer was a Councillor and a keen
attendee subsequently. |
The Clerk |
|
|
4.2 |
Item 15.2. Suggestion by Cllr Rob
Crawford that his company’s technology could be used to simplify document
circulation. The Clerk
has provisionally arranged a meeting for Tuesday evening, July 15th. |
|
|
|
4.3 |
Item 16.3.1 Verge side growth is obscuring the site
line when turning right from the East Bound M50 J3 exit, onto the B4221. The Clerk reported that he had written
to highways and Cllr Audrey Duke said that the work has been done. |
|
|
5 |
|
Roadmaker
Inn
|
|
|
|
5.1 |
The Chairman
read out a reply from Mr King of CHDC (D987) that Council found unacceptable. Proposed by
Cllr Richard Smith, seconded by Cllr John Foley and approved unanimously, IT
WAS AGREED that the Clerk will reply to Mr King, “Requesting & Inviting”
under the terms of Part 1 Section 8c
of the CHDC/Parish Council Charter that Mr King attends a Council meeting. Copies
will be sent to CHDC’s Chief Executive, Neil Pringle and to Cllr Harry Bramer. Parishioner Sue
Matthews will ring The Chairman the next time odours are bad so that he can
call round and experience them for himself. |
The Clerk |
|
6 |
|
Lengthsman Project |
|
|
|
6.1 |
The Clerk
asked whether there was any feedback from Councillors or Parishioners about
the Lengthsman. Cllr Ken Downham said that somebody had mentioned that it was
evident that the “Lengthsman had been around”. |
|
|
|
6.2 |
Parishioner
Gwynne Rowley again protested that clearing the grass cuttings from Gorsley
Common was a “waste of money”. The Clerk, as Lengthsman administrator,
explained again that, until instructed differently, he was requiring the
Lengthsman to clear all cuttings from every job. He tabled an analysis of the
Lengthsman’s time sheets and drew Councillors’ attention to the work other
than grass cutting that was being done. These time sheets represent only
three months work in the Spring and Summer. As autumn gives way to winter it
may be that a different picture emerges and it makes sense, therefore, to not
draw any conclusions until there is a record of nearly 12 month’s work. |
|
|
|
6.3 |
Parishioner
Gwynne Rowley asked whether the grass on Shutton Cross Roads and Linton Ridge
opposite Parishioner June White’s property could be cut. Cllr John Foley will
define these locations on a map and the Clerk will then instruct the
Lengthsman appropriately. |
Cllr John Foley/The Clerk |
|
7 |
|
Accounts, Treasurer’s Report and Authorisation of Payment of
Accounts |
|
|
|
7.1 |
The Clerk tabled the Return to the
External Auditor and their acknowledgement of its receipt. |
|
|
|
7.2 |
The Internal Auditor, Parishioner
Richard Delahay has made his report for the period April to June 2003, with
no actionable comment. Thanks were
expressed to him. |
|
|
|
7.3 |
Accounts for the current year to date
were circulated and noted. The Chairman pointed out that the projection for
Parish Plan Delivery had not been updated. |
The Clerk |
|
|
7.4 |
Proposed by Cllr John Wheble, seconded by Cllr John Foley and
approved unanimously (Cllr Richard Smith abstained as he had incurred several
of the expenditures in the course of the Parish Plan), IT WAS AGREED that the
following accounts be paid and the cheques were duly signed. |
|
|
AP112 |
Gorsley Goffs School competition book tokens |
|
75.00 |
|
AP114 |
Lengthsman for June |
|
284.00 |
|
AP115 |
Prizes for Community Planning Days |
|
142.00 |
|
AP116 |
Hire of Linton Village Hall for Community Planning Days |
70.00 |
|
|
AP117 |
Catering during Community Planning Days at Linton |
|
120.00 |
|
AP118 |
Invoice from Gorsley Village Hall: Hire for Community Planning Days: 70.00 Hire for Council meetings: 15.00 Catering for Community Planning Days:
60.00 : |
|
145.00 |
|
AP119 |
Clerk's Salary for June 2003 |
|
180.00 |
|
AP120 |
Clerk's Expenses for June 2003 |
|
13.61 |
|
AP121 |
Lengthsman Administrator’s Fee for April to June Inclusive |
85.20 |
|
|
AP122 |
Pins and materials for Community Planning Day |
|
18.87 |
|
AP123 |
Photocopying of example Parish Plans |
|
35.43 |
|
8 |
|
Working Party Reports |
|
|
|
8.1 |
Planning |
|
|
|
8.1.1 |
P77. SE2003/1044/F.
Proposed Conservatory. Hazel Cottage, Gorsley, HR9 7SL. Permission granted on
28/05/03. |
|
|
|
8.1.2 |
P78. SE2003/1076/F.
Erection of two storey extension. Bramble Cottage, Linton, HR9 7RZ.
Permission Refused on 27/05/03. |
|
|
|
8.1.3 |
P80. SE2003/1078/F.
Alterations & improvements to form a 3-bed house from bungalow. The
Bungalow, Gorsley, HR9 7SF. Permission granted on02/06/03. |
|
|
|
8.1.4 |
P81. SE2003/1150/F.
Amended proposal to retain & modify western section of dwelling (part
retrospective). Woodpeckers Barn, Great Woodend Farm, Linton, HR9 7SR.
Permission refused on 09/06/03. |
|
|
|
8.1.5 |
P82. SE2003/1165/F. Single
storey extension. West Ridge, Gorsley, HR9 7SF. Permission granted on
27/05/03. |
|
|
|
8.1.6 |
P86. DCSE2003/1890/F.
First floor extension over garage with balcony to rear. 9 Ivy House Lane,
Gorsley. Council supported on 14/07/03. |
|
|
|
8.1.7 |
P87. DCSE2003/1931/F.
Conservatory Extension. Barland, Sargeants Lane, Kilcot, Newent,
Herefordshire, GL18 1PF. Council supported on 14/07/03. |
|
|
|
8.2 |
Finance. No meeting. |
|
|
|
8.3 |
Footpaths
& Trees. Cllr John Foley is dealing with the proposals from the Countryside
Agency for designations of “Open Access” land within the Parish (D977). |
|
|
|
8.4 |
Highways. As requested,
the Clerk had written to Mr Fottrell of CHDC, proposing that, in future,
there be more consultation with Council when a highway closure is being
considered. The Chairman read out the letter. A reply is awaited. |
The Clerk |
|
9 |
|
Cost of Clerk’s Suggestions for Promoting Council
|
|
|
|
9.1 |
The Clerk presented a
proposal, based on figures from a recent WHICH? Report on computer printing
costs (a copy is attached to these minutes) in which he argued that the
Parish Council purchase a colour laser printer, the capital cost of which
could be recovered from the Parish Plan allowances for questionnaire and plan
printing. |
|
|
|
9.2 |
After some discussion a
motion to purchase such a printer was proposed by Cllr Ken Downham, seconded
by Cllr John Foley. By a vote of 4 against to 3 in favour, the motion was
defeated. The Clerk reminded Councillors that the same proposal could not be
discussed again for six months, under Standing Orders. |
|
|
|
9.3 |
The Clerk will, therefore, not proceed with his suggested promotions
that had been welcomed at the previous meeting. |
|
|
10 |
|
Chairman’s Announcements
|
|
|
|
10.1 |
The note
of a meeting with English Nature at Linton Quarry is attached to this minute.
We now wait to hear from them. |
|
|
|
10.2 |
He will
attend the Parish Plans event on 16th July at Withington. |
|
|
|
10.3 |
The
Countryside Agency has asked the Chairman to meet with the Chief Executive of
the Agency and the Permanent Under Secretary of State from the Office of the
Deputy Prime Minister. A letter/email giving more detail is expected. |
|
|
11 |
|
Correspondence |
|
|
|
11.1 |
The following
correspondence has been received since the last meeting. |
|
|
18-Jun-03 |
Invitation to a Parish Plans Open Evening in Withington |
Herefordshire Partnership |
|
|
D957 |
18-Jun-03 |
Publicity of and Good Wishes for our Community Planning Days. |
Weston Parish Council |
|
D958 |
18-Jun-03 |
Road Closure - U70277 - Sparrows Lane |
CHDC |
|
D959 |
18-Jun-03 |
Various Minutes of April 23rd, May 13th, and May 29th |
Gorsley & Kilcot PC |
|
D960 |
20-Jun-03 |
Site Lines Newsletter Summer 2003 |
English Nature |
|
D961 |
20-Jun-03 |
Bus & Train Timetable |
CHDC |
|
D962 |
20-Jun-03 |
Quarterly Economic Report |
CHDC |
|
D963 |
20-Jun-03 |
Meetings Schedule |
CHDC |
|
D964 |
20-Jun-03 |
Hereford Cultural Consortium Newsletter |
CHDC |
|
D965 |
20-Jun-03 |
Lifescapes Flyer (Applies in Leader+ area of benefit only) |
CHDC |
|
D966 |
20-Jun-03 |
Forward Plan |
CHDC |
|
D967 |
24-Jun-03 |
Quality Parish and Town Council Scheme |
DEFRA |
|
D968 |
24-Jun-03 |
Code of Conduct Training Course on 02/07 |
HALC |
|
D969 |
24-Jun-03 |
Quality Parish Council Electoral Qualification |
HALC |
|
D970 |
24-Jun-03 |
Schedule of Training Courses |