LINTON PARISH COUNCIL

Bromsash Gorsley and Linton

Minutes Of The Meeting Held On January 6^th 2004

In Gorsley Village Hall At 7:30 p.m.

Present:

Cllr Richard Smith , Chairman

Cllr Jean Foley, Vice Chairman

Cllr Ken Downham

Cllr Audrey Duke

Cllr John Foley

Brian Atherton (Clerk)

No Parishioners attended.

Minute Item			Action

1		Apologies
	1.1	Cllrs Rob Crawford, Margaret Pearce and Keith Summers.

2		Declarations of Interest
	2.1	None.

3		1. Quality Council & Parish Plan, including: - - - (Including procurement of addresses and reply-paid postage) -
	3.1	Finalising the Questionnaire
	3.1.1	The Clerk was thanked for the work he had put in. Many questions were re-examined, particularly with reference to the essential test of “what do we learn from answers to this question”. In Cllr Margaret Pearce’s absence her emailed critique was taken into account. Council decided to make all response boxes square. A note of the changes is attached. The final draft, properly prepared in Keypoint, will be tabled at the next Council meeting.	The Clerk
	3.2	Proposed cover-sheet, letter & loose response sheet
	3.2.1	The decided final draft is attached and will be tabled as in 3.1.1 above.	The Clerk
	3.3	Delivery & Return
	3.3.1	To ensure a representative response, it was decided that the questionnaire should be hand delivered but, to preserve anonymity, responses should be by pre-paid second class post, arranged through CHDC. Proposed by Cllr Richard Smith, seconded by Cllr Ken Downham and approved unanimously, IT WAS AGREED to limit the cost of the reply mail to £150. Of course, respondents may, at their discretion, hand their completed forms to any Councillor or the Clerk.
	3.3.2	Proposed by Cllr Richard Smith, seconded by Cllr Audrey Duke and approved unanimously, IT WAS AGREED to obtain from CHDC a list of Parish addresses, up to a maximum cost of £45.	The Clerk
	3.4	Printing Costs and Sourcing
	3.4.1	The Clerk had approached Parishioner Phil Page, Flying Colours and Multiprint for quotations, giving each the same specification of an external cover in full colour, with scored edge for easy opening; internal pages in black and white with shaded background to each question; several pages of loose insert and a print run of 500. Parishioner Phil Page passed the specification to Gloucester Litho who quoted £1,100. Flying Colours offered Spiral Binding, being unable to meet the specification for the covers and quoted “between £859 and £1,129”. This quotation was not given in writing and took several phone calls to obtain. Multiprint quoted £721 for the full specification. Noting that there may be an additional charge if the questionnaire can not be provided in electronic form, proposed by Cllr Richard Smith, seconded by Cllr Jean Foley and approved unanimously, IT WAS AGREED to place the work with Multiprint up to a maximum of £750 plus the cost of envelopes.

Date of the Next Meeting: Monday 12^th January 2004, Linton Village Hall

The Meeting Finished At 8:55 p.m.

PARISH QUESTIONNAIRE: FINAL AGREED AMENDMENTS

General

Standardise on boxes throughout. All boxes to be aligned vertically and horizontally.

Page 1

Introduction “Part One

These initial questions are for ...”

Q1 Add to preamble “Please enter the number:”

Q2 Add to preamble “Please tick one box:”

Q3 Three boxes needed, as follows:

Yes, now Yes, within the next 5 years No

Q5 Amend preamble to read: “If you ticked ‘Yes’ at Q3 or Q4, what sort of accommodation would be needed? Tick as many as apply:”

Against ‘Number of bedrooms’ box, insert “(enter number)”.

Q8 Between Q7 and Q8, insert a new side heading ‘Services & Facilities’.

Page 2

Q9 In preamble, delete ‘town’ insert ‘mains’.

A number of Questions (28, 31, 33 - 37, 47, 80 - 81) currently in Part 2 need to be brought into Part 1, becoming Q11 to Q20 inclusive. Renumber subsequent Questions accordingly. Thereafter, insert Introduction:

“Part Two

In this part, each member of the household can offer his or her own answers. First, some reference information:”

Disabilities and Access - Preamble to read “If Q23 does not apply to any member, please proceed to Q28. Otherwise, please also answer Q24, 25, 26 & 27.”

Page 3

Q15 Now becomes Q25. Delete the ‘Not difficult’ heading and column of boxes. Amend preamble to read: “For all members who ticked ‘Yes’ at Q23: does it .......Please tick all examples that apply.” NB Typo: ‘Catching a bus’.

Q16 Now becomes Q26. Delete ‘describe’ insert ‘explain’.

Page 4

Q18 Now becomes Q28. Align the boxes horizontally (see ‘General’ above).

Simplify the wording of lines 2-4 to:

‘Developing skills’ ‘New skills or career change’ ‘New tools or equipment’

Page 5

Q22 Now becomes Q32. Preamble to read: “If you answered Q30 or Q31, can you ...”

Page 6

Q23 Now becomes Q33. Insert after-note “If not, go to Q35.”

Q25 Now becomes Q35. Preamble should read: “Are you generally content with the quality (size, appearance, materials, conformity with its surroundings) of recent developments within the Parish?” There should also be an after-note as follows:

“If ‘no’, please amplify your views in the Comments and Suggestions section at the end.”

Q26 Now becomes Q36. Line 3 to read “Small scale craft or industrial workshops”.

Page 7

Q27 Now becomes Q37. Add at the end of the preamble “(Tick all that apply)”.

Fourth line should read ‘Gorsley PO & Stores’.

Delete the eighth line ‘The Forrester’.

Below ‘Church Magazine’ insert new line “Parish Council Website”.

Amend ‘Internet’ to read ‘Other Websites’.

Amend ‘Radio’ to read ‘Local Radio’.

Q28 This question needs to be moved into Part 1, becoming Q11.

Amend preamble to read: “Taking everyone’s views into account, how do you rate overall social facilities in the Parish?”

Page 8

Q29 Now becomes Q38. Typo: ‘Children’s playground’.

Q31 This question needs to be moved into Part 1, becoming Q12.

Amend preamble to read: “To what extent do members of the household participate in any of the following activities in the Parish?”

Amend last column heading to read “Would if it existed in our village”

Amend fifth line to read ‘Rainbows/Brownies’.

Page 9 [Q31, becoming Q12, continued]

Note 2, insert ‘would’ at the end of the first line and amend to read “..’Comments and Suggestions’ section at the end”.

Similarly, Note 4 line 2 should end “section at the end.”

Page 10

Q33 This question needs to be moved into Part 1, becoming Q13.

Amend preamble to read: “Taking everyone’s views into account, how do you rate the following services?”

Amend ninth line to read ‘Meals on wheels’. NB typo: ‘Counselling’.

Page 11

Q34 This question needs to be moved into Part 1, becoming Q14.

Amend preamble to read:

“Taking everyone’s views into account, how satisfied are you with the .....”

Q35 This question needs to be moved into Part 1, becoming Q15.

Only one response box needed.

Page 12

Q36 This question needs to be moved into Part 1, becoming Q16.

Provide 2 boxes only: Weekly Six Monthly

Q37 This question needs to be moved into Part 1, becoming Q17.

Amend preamble to read: “If any of the following services were to be introduced in the Village Hall, would any member of the household use them?”

There should also be an after-note as follows: “If you ticked ‘Other’, please expand your views in the Comments and Suggestions section at the end.”

Q38 Delete: cancelled.

Page 13

Q39 Delete: cancelled.

Q40 Now becomes Q41. Insert new side heading above - ‘Services & Facilities’.

Q41 Now becomes Q42. Add at the end of the preamble “(Tick all that apply)”

Page 15

Q47 This question needs to be moved into Part 1, becoming Q18. Amend preamble to read: “Where do you usually buy the following? (Tick all that apply)”. Gloucester’ mis-spelt. Third line should be ‘Fresh fruit and Veg’. Seventh line should be ‘Hardware & DIY’. Eleventh line should be ‘Birthday etc presents’.

Page 16

Introduction - one typo and standardise on ‘Q48’ etc. [cross-references checked - OK]

Page 18

Q53 Typo: ‘transport’. Amend preamble to read “...shops or medical etc facilities in:”

Q54 Typo: ‘your’.

Page 19

Q56 Amend preamble to read “...owner, please tick the box if you would be prepared to take ...”

Q57 Typo: ‘Member 3’.

Page 21

Q61 Close the gap. NB typo ‘opinion’ at bottom line. Annotate the ‘bus stops’ and ‘bus shelters’ lines (eg **), add a footnote “**If you ticked one of these boxes, please say where you would like these improvements.” and leave space for response(s).

Page 22

Q62 Add at end of preamble “..bus to Newent or Ross?

Q63 Amend preamble to read “..be using the improved bus service for?”

Q64 Typo second line ‘week’.

Page 23

Q66 Add at end of preamble “If ‘yes’, please tick all relevant boxes.”

Amend fifth line to read “Gorsley School to the PO”

Page 24

Q67 Amend preamble to read “Tick the relevant box or boxes if you would support:”

Q68 Amend preamble to read “Tick the relevant box or boxes if you would support any of the following road safety measures”

Page 25

Q69 Amend preamble to read “Please say where you want the above improvements”

Q71 Amend preamble to read “Is vandalism a problem in your village? If so, where?”

Page 26

Q73 Amend preamble to read “...a nominated community beat Police Officer?”

Q74 Amend preamble to read “...provided by the Police within..” Typo ‘or not’.

Q75 Amend preamble to read “...Parish? (Please tick all boxes that apply)”

Fourth line should be ‘office’, not ‘officer’.

Page 27

Q76 Column headings unclear. Print in 2 rows.

Q78 Amend second line of preamble to read “..the way the Precept is..”

Page 28

Introduction: Should end “...section at the end.”

Lines 3 to 5 should be in brackets and/or italics.

Q80 This question needs to be moved into Part 1, becoming Q19. Amend preamble by deleting ‘All members’. Amend the after-note to finish “...section at the end.”

Page 29

Q81 This question needs to be moved into Part 1, becoming Q20.

Amend preamble by deleting ‘All members’.

Q82 Now becomes Q80. Typos in column headings.

Q83 Now becomes Q81. One typo in preamble.

Page 30

Q84 Now becomes Q82. Add after-note: “If there is, please amplify your views in the Comments & Suggestions section at the end.”

Q86 Now becomes Q84. Preamble typo: delete ‘If’.

Bromsash

Gorsley

& Linton

[Suitable photographs of the 3 villages as background]

Linton Parish

January 2004 Questionnaire

LINTON PARISH COUNCIL

BROMSASH, GORSLEY & LINTON

Tel No: 07768 323833 Clerk to the Council:

email: bga@mail.com Mr B G Atherton

website: www.lintonpc-herefordshire.gov.uk 3 Springdale, Gorsley

Ross-on-Wye, HR9 7SU

Dear Parishioners,

This questionnaire is the culmination of an extensive and lengthy process of consultation, including months of individual meetings and in particular the Community Planning Days which were held in the two village halls last June. The end result of all this work will be a Parish action plan, identifying what more should be done to make this an even better place to live, what needs to be changed and what must be preserved. But first the Parish Council needs to understand your interests, concerns, opinions, needs and priorities.

We appreciate the length of this questionnaire, but it is important that everyone has a chance to have their say. This is yours, so please do get involved by completing the questionnaire and encouraging everyone in your household to do so too. Because the questionnaire is anonymous, all answers will be entirely confidential so you can express your views freely. Please respond to as many of the questions as possible, but if you want to leave anything unanswered then please do so. When completed, the questionnaire should be sealed in its prepaid envelope and then posted back to us. Or, if you prefer, hand the sealed envelope to any Parish Councillor or the Clerk. The closing date for replies will be _________ .

There is a separate sheet for use by anyone who needs or can offer personal help: this sheet should be returned separately. If anyone has a problem with the questionnaire, or needs help to fill it in, please get in touch with me or any Parish Councillor.

The Parish Council will discuss the results in public meetings, hopefully achieving not only broad agreement on the issues but also on possible solutions. Then we will consult neighbouring Councils to compare problems, identify common interests and look for potential shared solutions. Thereafter, we will consult everyone again over the final list of issues and proposed actions before putting all the results into the Parish plan. With the Parish’s wholehearted support, it becomes your plan: a blueprint for action by the Parish Council and others, and the vehicle for obtaining grant aid towards, for example, improved public transport facilities and better local services.

Thank you in anticipation of your help with this important project.

Yours Sincerely,

Brian Atherton

Councillors

R Crawford, K Downham, A Duke, J & J Foley, M Pearce, R Smith, K Summers, J Wheble, G Woodman

How can we help you?

The Linton Parish Questionnaire is an anonymous and confidential document.

To enable us to investigate any personal issues you might want to raise, whilst still preserving the questionnaire=s anonymity, we have included this separate sheet. Relevant topics are listed below, but please add your own if appropriate. The sheet can be photocopied for use by different members of the household.

Please tick anything which might be relevant to you, include your name and address etc and then send this form (NOT with the Questionnaire!) in an envelope (stamp required) to the Clerk to Linton Parish Council at 3 Springdale, Gorsley, Ross-on-Wye, HR9 7SU.

Question Please

No Tick

12 Please send me information on the following activities:

…………………...............………………………….

…………………..................………………………….

28 Please send me information on training and getting new skills etc

29 Please send me information on help with transport to work.

40 Please send me information on the Parish allotments.

52 I need some help with shopping.

53 I need help in getting into town.

- Please add me to the list for receiving Parish Council agendas

and minutes by email.

Name and address:

Telephone number: Email Address:

Please also see overleaf, if you might be able to help us............

In Gorsley Village Hall At 7:30 p.m.

Date of the Next Meeting: Monday 12th January 2004, Linton Village Hall

Date of the Next Meeting: Monday 12^th January 2004, Linton Village Hall