LINTON PARISH COUNCIL
Bromsash
Gorsley and Linton
Present:
Cllr Jean Foley, Chairman
Cllr Richard Smith, Vice Chairman
Cllr Ken Downham (From about 8:00 p.m.)
Cllr Audrey Duke
Cllr
Cllr Keith Summers
Cllr
Brian Atherton (Clerk)
4 Parishioners attended.
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Minute Item |
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Action |
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1 |
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Election of
Chairman for the period 2004 to 2005 |
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1.1 |
Proposed by Cllr Richard Smith, seconded by Cllr
Keith Summers and approved unanimously, IT WAS AGREED that Cllr Jean Foley be
elected. |
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2 |
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Chairman to
Sign Declaration of Acceptance of Office |
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2.1 |
Cllr Jean Foley
took the Chair, signed the declaration of acceptance of office and gave warm
thanks to Cllr Richard Smith for all his efforts during his four years in
office as Chairman. |
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3 |
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Election of
Vice Chairman for the period 2004 to 2005 |
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3.1 |
Proposed by Cllr John Foley, seconded by Cllr
Margaret Pearce and approved unanimously, IT WAS AGREED that Cllr Richard
Smith be elected Vice Chairman. |
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4 |
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To fix the amount of the
chairman’s allowance (Section 15.5, Local Government Act 1972)
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4.1 |
None. |
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5 |
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To appoint members of Working Parties:
Finance; Planning; Allotments; Footpaths & Trees; Highways; Community
Planning Days
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5.1 |
Finance: Cllrs Jean Foley, Richard Smith, Keith Summers and
Rob Crawford. Planning: Cllrs Jean Foley, Ken Downham, Rob Crawford, John
Wheble, Margaret Pearce and John Foley. Allotments: Cllrs Keith Summers, Audrey Duke and Richard Smith. Footpaths & Trees: Cllrs John Foley, Margaret Pearce, Ken Downham and
Keith Summers. Highways: Cllrs John Wheble, John Foley and Keith Summers. Community Planning Days: No longer needed. |
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6 |
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To appoint representatives to
other organisations: Linton & Gorsley Village Hall Management Committees;
Gorsley & Kilcot Millennium Committee, Ross Area Partnership, Ross Rural
Transport Forum |
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6.1 |
Gorsley Village Hall: Cllr Audrey Duke. Linton Village Hall: Cllr Keith Summers. G&KMC: No longer needed. Ross Area Partnership: Cllrs Richard Smith and Margaret Pearce. Rural Transport Forum: Cllrs Richard Smith and John Foley. |
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7 |
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Apologies |
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7.1 |
Cllrs Gary Woodman and Rob
Crawford. |
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8 |
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Declarations of Interest |
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8.1 |
None. |
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9 |
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Minutes of the Meetings Held on 13th and 19th
April 2004
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9.1 |
The minutes of the meeting of 19th April
were accepted by Council and signed by the Chairman without change. |
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9.2 |
The minutes of
the meeting of 13th April were accepted by Council and signed by
the Chairman with two changes: Item 6.2.1.
Change “an appeal” to “a written appeal”. Item 11.2.
Change the date of the walk from 29th to 28th. |
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10 |
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Matters arising therefrom not covered in the Agenda
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10.1 |
The CHDC
legal department have been instructed to commence enforcement proceedings
against Jessamine Cottage and the enforcement officer, Ken Matthews has had a
further discussion with the owner of the land past Revells Barn. Mr Matthews
is now considering the position. |
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10.2 |
The Clerk
read out D1251 from Mrs Hodgson of The Old Rectory, Linton, pointing out that
the parking vehicles in Linton are from the Coach House. |
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10.3 |
The
School (Gorsley Goffs) has a meeting on May 17th at which drainage
will be discussed. |
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10.4 |
The Clerk
had written to CHDC’s Graham Dunhill about the barrier at the school. A reply
is promised but not yet received. The Clerk has been told that the barrier
will only be replaced along its existing length and that the work may take
“some months”. |
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10.5 |
The
Headmaster of Gorsley Goffs has emailed that he envisages using the Council’s
£50 grant for sports and arts trophies to be awarded at the end of each
academic year. (D1267). |
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10.6 |
The email re
speed measurements in Linton, forwarded by the Clerk to Cllrs Jean Foley and
Richard Smith had gone astray. The Clerk will forward it again. Cllr Keith
Summers said that the speed measurements had not been done. The Clerk will
chase CHDC. |
The Clerk |
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11 |
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Linton
Quarry including letter D1235b |
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11.1 |
The Clerk read out D1235b which explained why Mr
& Mrs Hewett had been clearing undergrowth in the Quarry. Cllr Richard
Smith read out his reply and Councillors noted that the change brought about
by English Nature’s taking responsibility had, perhaps, not been clearly
communicated to neighbouring properties. |
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12 |
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Dog Fouling
Notices |
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12.1 |
The proper Legal
Notices have been posted and there have not been any objections. Erection of
the notices now waits on supply from the CHDC contractors, Jarvis. |
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13 |
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Lengthsman Project
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13.1 |
Lea PC Council signed the Lengthsman
contract at their meeting on May 5th. |
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13.2 |
During April/early May, the principal
work has been grass cutting. Burrups Lane has been surveyed and a level check
will be carried out shortly. Assuming that is OK, work on re-instating the
ditches will start once the main growing season is over. |
The Clerk |
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13.3 |
The Clerk and Cllr John Foley will inspect the
drainage outside of Revells Fruit Farm. |
Cllr John
Foley/The Clerk |
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14 |
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Allotments
Gate and Water Supply |
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14.1 |
Holders Owen James, Phil Page and G B Charles have
all written strongly supporting both projects. (D1262, 1275 and 1278). Cllr Richard Smith, as a holder, has
written supporting the gate and the water provided the latter is for general
benefit (D1263). On this basis, Council decided that, in principal, both
projects will proceed. |
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14.2 |
The Clerk has
made application to Welsh Water for a new connection (a multi-paged form). He
will now clarify the outline quotations already received to prepare a firm,
costed, proposal for the next meeting. Cllr John Foley offered to help with
locating the water pipe should that be needed. |
The Clerk |
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15 |
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Annual Review
of Standing Orders |
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15.1 |
Proposed
by Cllr Jean Foley, seconded by Cllr Richard Smith and approved unanimously,
IT WAS AGREED to change Standing Orders for meeting dates to the form of
words recommended in the NALC advice. The Clerk will circulate revised copies
for approval at the next meeting. |
The Clerk |
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15.2 |
Parishioner
Gwynne Rowley suggested that Standing Orders are unnecessary. Council
disagreed. |
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15.3 |
The Finance
Working Party will meet to review the Financial Regulations (Part VI) and
report back to the Council. |
The Chairman |
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16 |
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Annual Review
of Insurance Cover |
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16.1 |
Proposed by Cllr
Jean Foley, seconded by Cllr Richard Smith and approved unanimously, IT WAS
AGREED to accept the Allianz Cornhill quotation for insurance for the year
2004/5 of £298.03. |
The Clerk |
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17 |
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Adoption of Year-end Risk Assessment |
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17.1 |
The Clerk
circulated a revised Risk Assessment, brought up to date to the time of the
meeting. Proposed by Cllr John Foley, seconded by Cllr John Wheble and
approved unanimously, IT WAS AGREED to adopt this for submission with the
Audit Return and it was duly signed by the Chairman. |
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18 |
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Adoption of
Accounts and Audit Return for 2003/4 |
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18.1 |
These had been previously circulated. The Clerk
reminded Members of their responsibilities in relation to the accounts.
Proposed by Cllr Richard Smith, seconded by Cllr Ken Downham and approved
unanimously, IT WAS AGREED to adopt the accounts and these were duly signed
by the Chairman and the Clerk. |
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18.2 |
Proposed by Cllr
John Wheble, seconded by Cllr Ken Downham and approved unanimously, IT WAS
AGREED to adopt the Audit Return and this was duly signed by the Chairman and
the Clerk. The Clerk will now submit the return. |
The Clerk |
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19 |
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Accounts,
Treasurer’s Report and Authorisation of Payment of Accounts |
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19.1 |
It has come to light that a series of omissions and
badly drafted advices from external bodies has led to Council being unable to
recover VAT on behalf of Gorsley Village Hall for the recent work. There
will, therefore, need to be some adjustment in the VAT accounts and the
passing on to the Village Hall of a Grant received by Council from Eveson Trust
but none of this has any financial impact on Council. The Clerk did not table
accounts as they apply to only one month. |
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19.2 |
Proposed by Cllr
John Foley, seconded by Cllr Ken Downham and approved unanimously (except
that Cllr John Wheble abstained on AP201), IT WAS AGREED to pay the following
accounts and the cheques were duly signed. |
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AP192 |
Community
First Subscription |
30.00 |
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AP194 |
Lengthsman
for April |
284.00 |
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AP195 |
Clerk's
Salary for April 2004 |
187.20 |
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AP196 |
Clerk's
Expenses for April 2004 |
36.06 |
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AP197 |
Lengthsman
Administrator's Fee for April 2004 |
28.40 |
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AP198 |
Web
Master's Time in April 2004 |
13.78 |
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AP199 |
Parish
Plan Questionnaire Time in April 2004 |
246.61 |
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AP200 |
Insurance
for 2004/2005 |
298.03 |
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AP201 |
English
Counties from the air |
23.44 |
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19.3 |
Proposed by Cllr Richard Smith, seconded by Cllr John Wheble and
approved unanimously, IT WAS AGREED to pass the Eveson Trust Grant to the GVH
by way of a cheque which was duly signed and handed to the hall’s treasurer. |
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AP202 |
Village
Hall Refurbishment - Eveson Trust Grant |
4000.00 |
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20 |
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Working Party
Reports |
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20.1 |
Planning |
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20.1.1 |
P104. DCSE2004/0287/F. Proposed extension to provide
self contained ancillary accommodation for dependant relative. Woodbine
Cottage, 2 Fair View, Gorsley. Permission refused on 22/03/04. |
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20.1.2 |
P105. DCSE2004/0402/F. Extension to bungalow to
provide en suite bedroom. Hillside, Hilltop, Upton Bishop, HR9 7UQ.
Permission granted on 31/03/04. |
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20.1.3 |
P106. DCSE2004/0446/O. Site for dwelling to include
new access road. The Gables, Aston Crews, HR9 7LW. Application withdrawn on
01/04/04. Cllr Jean Foley asked for a copy of this. |
The Clerk |
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20.1.4 |
P107. DCSE2004/0517/F. Proposed Conservatory.
Brambley, Gorsley, HR9 7SJ. Permission granted on 08/04/04. |
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20.1.5 |
P109. DCSE2004/0640/F. Enclose balcony on ground
floor and incorporate into bedroom 2 (retrospective application). Flat 2, Ivy
House Estate, Gorsley, HR9 7SN. Permission granted on 15/04/04. |
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20.1.6 |
P114. DCSE2004/1130/F. Internal alterations to
include combining existing granny annex into main dwelling, alterations to
front entrance. Pitched roofs to replace existing flat roofs. The Peak,
Gorsley, HR9 7SJ. Council supports. |
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20.1.7 |
The Chairman
read out D1252, a copy of a letter to CHDC enforcement officer Ken Matthews
re Holiday Homes/Caravan Park at Hartleton Farm, sent to Council for
information. |
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21 |
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Footpaths
& Walks including invitation to Gorsley & Kilcot Parish Council |
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21.1 |
Cllr John
Foley reported that he will be attending the Public Rights of Way policy meeting
later this month. |
Cllr John Foley |
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21.2 |
A list of
volunteers for surveys is being prepared. |
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21.3 |
A joint walk
with Gorsley & Kilcot has been discussed and will probably go ahead,
perhaps in August. |
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22 |
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Chairman’s
Announcements |
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22.1 |
Nothing to
announce. |
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23 |
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Correspondence |
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23.1 |
The following
correspondence was tabled: |
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D1235b |
14/04/2004 |
Copy
of letter re clearance in Linton Quarry |
Mr
& Mrs Hewett |
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D1236 |
16/04/2004 |
Poors
Piece Charity Report for the APM |
Edward
Vines |
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D1237 |
17/04/2004 |
Halc
office now open 5 days a week, 9:00 a.m. to 3 p.m. |
HALC |
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D1238 |
17/04/2004 |
Employment
equality regulations |
HALC |
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D1239 |
17/04/2004 |
Local
Government Investment Guidance |
HALC |
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D1240 |
17/04/2004 |
Marches
Housing information on provision of permanently low cost housing |
HALC |
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D1241 |
17/04/2004 |
West
Midlands Regional Assembly magazine |
HALC |
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D1242 |
17/04/2004 |
Standards
Board for England register of interests in Freemasons and Political Council
Associations |
HALC |
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D1243 |
17/04/2004 |
Note
on election costs |
HALC |
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D1244 |
17/04/2004 |
Meeting
Minutes |
HALC |
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D1245 |
17/04/2004 |
Appeal
for funds |
Winged
Fellowship Trust |
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D1246 |
20/04/2004 |
Public
notice of committee meetings |
CHDC |
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D1247 |
20/04/2004 |
Audit
of open spaces and recreation provision -
return by May 12th |