LINTON PARISH COUNCIL

Bromsash Gorsley and Linton

Minutes Of The Meeting Held On June 14^th 2004

In Gorsley Village Hall At 7:30 p.m.

Present:

Cllr Jean Foley, Chairman

Cllr Richard Smith , Vice Chairman

Cllr Ken Downham (From Item 6)

Cllr Audrey Duke

Cllr John Foley

Cllr John Wheble

Brian Atherton (Clerk)

6 Parishioners attended.

Minute Item			Action
1		Apologies
	1.1	Cllrs Rob Crawford, Margaret Pearce and Keith Summers. Cllr Ken Downham will be arriving late.

2		Declarations of Interest
	2.1	None.

3		Minutes of the Meeting Held on 10^th May 2004
	3.1	These were approved and signed without change.

4		Matters arising therefrom not covered in the Agenda
	4.1	The Clerk apologised for not having included three agenda items previously requested: a) Parking in Linton b) Complaints Procedure c) Use of the Balance of the Gorsley Millennium Committee Grant. These items will now be included in the Agenda for the next ordinary meeting.
	4.2	Speed Survey in Linton. This has been completed and the results were circulated by email. The Chairman read out the results.
	4.3	The Crash Barrier at Gorsley Goffs School. Council noted that the work has now been done.

5		Dog Fouling Notices
	5.1	Nothing to report.

6		Lengthsman Project
	6.1	Burrups Lane Drainage. The Clerk said that an instrumentation survey shows the drainage run to be nearly level, despite visual appearances and so the ditch will have to be dug with a fall towards the drainage point. The next task is to check that the pipes under the two driveways along the route are clear and that their entrances are at an appropriate level. Cllr John Wheble questioned whether all this preparation was necessary. He said that he had been waiting for many years and his patience was exhausted. The Clerk explained that this is a busy time for the Lengthsman and that he, as administrator, was trying to phase this additional work so that it could be completed within the agreed expenditures, on the supposition that there would not be sufficient rain to cause more flooding over the summer period. Cllr John Wheble agreed that he could wait for another two months. Meantime, proposed by Cllr Jean Foley, seconded by Cllr Richard Smith and approved unanimously, IT WAS AGREED that the Clerk will make another request to CHDC for them to deal with the problem.	The Clerk
	6.2	Road Surface Drainage at Revells Fruit Farm. Cllr John Foley and the Clerk have surveyed the problem which arises because the farm has constructed a raised entrance. In principle, the farm should be required to install proper drainage but that would involve substantial work. Instead it has been decided to have the Lengthsman cut a simple gully from the road into the available drainage. If this does not resolve the problem then, perhaps, Council may decide to request the farm to carry out further work.	The Clerk
	6.3	The Clerk read out the Lengthsman’s time sheets for the period May 5^th to May 27^th inclusive, demonstrating the quantity and variety of work being done.
	6.4	Drainage Of The School’s Playing Field. The Chairman reported that the School Governors have met and asked that the Lengthsman resolve the problem. The Clerk said that he had not expected the Lengthsman to be involved as School Property is not within his remit. Subsequent to the meeting it has been clarified that the Governors have asked for the Lengthsman’s advice on remedial action but not his involvement in any actions arising. The Clerk will arrange a meeting.	The Clerk
	6.5	The Clerk will ask the Lengthsman to check the drainage pipe under the B4221 between the school boundary and the woods opposite. If it is blocked, the Clerk will request CHDC to clear it.	The Clerk

7		Allotments Gate and Water Supply
	7.1	Mr G A Luther has not replied to a written request for confirmation of his quote re the gates. The Clerk will follow up.	The Clerk
	7.2	It was established, on the day of this meeting, that the known water pipe is no longer in use. It is expected that Welsh Water will fit a meter at no charge. The Clerk will, therefore, now proceed to final quotations ready for Council’s consideration at the next ordinary meeting.	The Clerk

8		Annual Review of Standing Orders
	8.1	The proposed revisions had not been circulated prior to the meeting but as they were in line with expectations they were tabled at the meeting and proposed by Cllr Richard Smith, seconded by Cllr Jean Foley and approved unanimously, IT WAS AGREED that they be adopted. A full copy was given to each Councillor present. The balance will be distributed separately.	The Clerk

9		Accounts, Treasurer’s Report and Authorisation of Payment of Accounts
	9.1	Council were content with the accounts to date as tabled. The Clerk explained that the entire first quarter’s Lengthsman Grant, for the second year running, had been sent by CHDC to Lea Council; the error has not been corrected as requested and so the Clerk will have to arrange with Lea for a cheque to be paid to Linton.	The Clerk
	9.2	Councillors asked for a copy of the VAT advice for Village Hall projects to be circulated.	The Clerk
	9.3	Proposed by Cllr Richard Smith, seconded by Cllr Ken Downham and approved unanimously, IT WAS AGREED to pay the following invoices and the cheques were duly signed.

AP203	Lengthsman for May	284.00
AP204	Website Domain Name Renewal (2 years) + Hosting	163.33
AP205	Clerk's Salary for May 2004	187.20
AP206	Clerk's Expenses for May 2004	85.72
AP207	Lengthsman Administrator's Fee for May 2004	28.40
AP208	Web Master's Time in May 2004	9.88

10		Working Party Reports
	10.1	Planning
	10.1.1	UDP Revision Deposit. Cllr Richard Smith had circulated comments. Council decided that nothing has arisen so far as the changes are concerned so no comment is required. However, the Clerk was asked to write by the deadline date of June 24th and withdraw Council’s original objections to items that have been satisfactorily dealt with in the revised draft.	The Clerk
	10.1.2	P93. DCSE2003/2538/F. Amended proposal to modify of western section of dwelling. Providing entrance way and garage/store (part retrospective). Great Woodend Barns, Great Woodend Farm, Linton, HR9 7SR. Appeal date set for April 27th., 10:00 a.m. in Committee Room 1, Town Hall, St Owens Street. The appeal was dismissed on 07/05.04.
	10.1.3	P108. DCSE2004/0544/F. Single storey extension and new porch. Lynders Lodge, Upton Bishop, HR9 7UQ. Permission granted on 13/04/04.
	10.1.4	P110. DCSE2004/0700/F. Renewal of pp SS98/0916/PF use of land for gypsy pitch. Jays Green Meadow, Linton Road, Gorsley. Permission granted on 20/04/04.
	10.1.5	P111. DCSE2004/0846/F. Proposed rear extension. Alderwood, Gorsley, HR9 7SH. Permission granted on 30/04/04.
	10.1.6	P112. DCSE2004/0929/F. Variation to previous planning permission SE2001/0448/F approved on 23/04/01, to increase height of rear extension. Lambs Cross, Gorsley, HR9 7SG. Permission granted on 10/05/04.
	10.1.7	P113. DCSE2004/1043/F. Proposed conservatory at rear. Ashcroft, Gorsley, HR9 7SJ. Permission granted on 17/05/04.
	10.1.8	P114. DCSE2004/1130/F. Internal alterations to include combining existing granny annex into main dwelling, alterations to front entrance. Pitched roofs to replace existing flat roofs. The Peak, Gorsley, HR9 7SJ. Permission granted on 19/05/04.
	10.1.9	P115. DCSE2004/0580/F. Erection of log cabin for recreational use. Pound Farm, Gorsley, HR9 7SL. Permission granted on 14/04/04.
	10.1.10	P116. DCSE2004/1444/F. Proposed relocation of vehicular access, new car park layout and formation of garage (conversion from store), proposed new patio area and oil tank/bund. Extension to June 15th requested. “Council supports but notes that the drawing is not dated by the applicant and that it would be helpful to have the height of the building shown.” Parishioner Gwynne Rowley drew Council’s attention to the fact that the Police have issued a “Pink Ticket” for the adjacent junction.
	10.1.11	P117. Two storey extension and conversion of part of garage to living accommodation. New stables. Lyndale, Gorsley, HR9 7SH. Although it is a large extension on an imposing site, if it does not interfere with neighbouring properties, if CHDC is satisfied that it complies with planning & design policies, then Council supports.
	10.1.12	P118. DCSE2004/1777/F. Proposed single storey extension to kitchen and pitched roof above existing garage to provide attic/store. Little Knapp, Gorsley, HR9 7SJ. Tabled at Council on 14/06/04. Council supports.
	10.2	Highways.
	10.2.1	The Clerk was asked to arrange a site meting with CHDC and Cllrs Jean Foley, John Foley, John Wheble, Richard Smith, Ken Downham and Margaret Pearce, to discuss re-enforcement of the speed limit and re-instatement of the red road surface bands through Bromsash; the establishment of a speed limit through Linton and the introduction of a 20 mph limit past Gorsley Goffs School. Paul Keetch MP to be kept informed.	The Clerk
	10.2.2	Cllr John Foley noted that CHDC have made their first hedge cut throughout the Parish but, as usual, the signage has been left obscured. The Clerk explained that clearance round signs is part of the Lengthsman’s brief and is being dealt with during the twice monthly Parish Roads Survey.
	10.3	Finance. The Chairman noted that this working party must meet soon, principally to review the Financial Regulations within Standing Orders.	Cllr Jean Foley

11		Footpaths & Walks
	11.1	Cllr John Foley said that a funeral had prevented him from attending the Rights of Way meeting.
	11.2	The District Walk, involving all surrounding Parishes, will take place on August 1^st, starting at 2:30 p.m. from Gorsley Village Hall.
	11.3	Council asked the Clerk to write with reference to Page 4 of the Policy Liaison L1 (D1249) and point out that Parish Councils are not included in the consultation bodies. The Chairman asked that D1249 be returned to her once the letter has been written.	The Clerk
	11.4	The footpath from Quarry Lane to Linton Road, running alongside Linton Quarry and the Allotments, needs clearing. Unfortunately there are no funds for this as nothing has been heard from CHDC about the Parish Paths Partnership Scheme. Cllr John Foley will investigate. (Clerk’s Note: A grant notification was received two days later and clearance of this footpath has been instructed.)	Cllr John Foley

12		Chairman’s Announcements
	12.1	Cllr Keith Summers has agreed to submit a regular report on Council meetings and activities to The Chimes.	Cllr Keith Summers

13		Correspondence
	13.1	The following correspondence was tabled:

D1281	12/05/2004	UDP Revised Deposit Draft	CHDC
D1282	18/05/2004	Newsletter	Herefordshire Partnership
D1283	18/05/2004	Citizen's Guide to Herefordshire Councillors and Council Services	CHDC
D1284	18/05/2004	In favour of both allotments projects	Jean & Austin Wells
D1285	18/05/2004	Home composting of household waste.	H&W Councils
D1286	18/05/2004	The Future of Country side access. Final reminder.	CHDC
D1287	20/05/2004	Project development funding advice session - for the notice boards	Herefordshire Partnership
D1288	21/05/2004	Subsidised Parish Transport	SHRTF
D1289	21/05/2004	Minutes	SHRTF
D1290	21/05/2004	Airiel Phots of Herefordshire & Gloucestershire
D1291	28/05/2004	Cultural Strategy	CHDC
D1292	28/05/2004	Reply to our letter to Graham Dunhill	CHDC
D1293	28/05/2004	Letter from G&K Millennium Committee re the grant	G&KMC
D1294	02/06/2004	Newsline Newsletter	community first
D1295	02/06/2004	Support for gate to the allotments	M W Cawthorne
D1296	06/06/2004	Application for grant aid	Relate Shropshire & Herefordshire
D1297	06/06/2004	Catalogue of Forms and Records	Shaw & Sons
D1298	06/06/2004	Countryside and Rights of Way Act Provisional Map	Countryside Agency
D1299	06/06/2004	Car Share Scheme	CHDC
D1300	06/06/2004	Bike Week Events	CHDC
D1301	06/06/2004	Leisure Cycle Guide	CHDC
D1302	06/06/2004	Services Update	CHDC
D1303	06/06/2004	Parish Plans Update	CHDC
D1304	06/06/2004	Village Artmakers Project	CHDC
D1305	06/06/2004	Funding fair Flyer	CHDC
D1306	06/06/2004	Bus & Train Timetable	CHDC
D1307