LINTON PARISH COUNCIL
Bromsash Gorsley and Linton
Minutes Of The Annual Meeting Held On Monday
May 9th 2005
Present:
Cllr Jean Foley, Chairman
Cllr Richard Smith, Vice Chairman
Cllr Rob Crawford
Cllr Ken Downham
Cllr John Foley
Cllr Keith Summers
Cllr John Wheble
Brian Atherton (Clerk)
5 Parishioners attended.
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Minute Item |
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Action |
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1 |
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Election of Chairman for the period 2005 to 2006 |
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1.1 |
Proposed by Cllr Ken Downham, seconded by Cllr Richard Smith and
approved unanimously, IT WAS AGREED that Cllr Jean Foley be elected. |
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2 |
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Chairman to Sign Declaration of Acceptance of Office |
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2.1 |
Cllr Jean Foley signed the declaration. |
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3 |
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Election of Vice Chairman for the period 2005 to 2006 |
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3.1 |
Proposed by Cllr John
Wheble, seconded by Cllr Jean Foley and approved unanimously, IT WAS AGREED
that Cllr Richard Smith be elected. |
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4 |
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To
fix the amount of the chairman’s allowance (Section 15.5, Local Government
Act 1972)
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4.1 |
None. |
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5 |
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To appoint members of Working Parties: Finance; Planning; Allotments; Footpaths & Trees; Highways |
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5.1 |
Finance: Cllrs Jean Foley, Richard Smith, Keith Summers and
Rob Crawford. Planning: Cllrs Jean Foley, Ken Downham, Rob Crawford, John
Wheble, Margaret Pearce and John Foley. Allotments: Cllrs Keith Summers and Richard Smith. Footpaths & Trees: Cllrs John Foley, Margaret Pearce, Ken Downham and
Keith Summers. Highways: Cllrs John Wheble, John Foley and Keith Summers. |
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6 |
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To appoint representatives to other organisations: Linton & Gorsley
Village Hall Management Committees; Ross Area Partnership; Ross Rural
Transport Forum; Governor of Gorsley Goffs School |
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6.1 |
Cllr Richard Smith
to Gorsley Village Hall. Cllr Keith Summers
to Linton Village Hall. Cllr Ken Downham
to Ross Rural Transport. Cllr Jean
Foley as Governor of Gorsley Goffs School. The Clerk will circulate copies of the Ross Area Partnership’s Strategy Document prior to a decision on representation to the Partnership. |
The Clerk |
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7 |
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Apologies |
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7.1 |
Cllrs Audrey Duke and Margaret Pearce. |
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8 |
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Declarations
of Interest |
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8.1 |
Cllr Richard Smith made his annual standing declarations of interest
as treasurer of Gorsley Village Hall and as a user of and immediate neighbour
to the Allotments. |
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9 |
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Minutes of the Meeting Held on 11th April 2005 |
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9.1 |
Proposed by Cllr Richard Smith, seconded by Cllr Keith Summers and
approved unanimously, IT WAS AGREED that these be adopted unchanged and they
were duly signed by the Chairman. |
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10 |
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Matters arising therefrom not covered in the Agenda
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10.1 |
The Clerk reported that Parishioner
Elena Beaumont may be moving from the area and no longer wished to rent an
allotment. Council agreed, therefore, that Parishioner Adrian Bond be
allocated that plot (no 2). |
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10.2 |
Parishioner Phil Page pointed out that Parishioner Denis Jenkins has
a plot not shown on the recent allotments map. The Clerk will add that plot as
No 8. |
The Clerk |
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11 |
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Review of
Financial Regulations. |
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11.1 |
Held over to the next
meeting. |
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12 |
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Data
Protection Act |
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12.1 |
Council has received advice from HALC that it should register under
the Data Protection Act. The Clerk was asked to obtain more information as to
the reasoning behind this advice. |
The Clerk |
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13 |
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Clean Neighbourhoods and Environment Act
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13.1 |
Council noted the new act
and some of the new powers for County and Parish Councils, notably the power
for the former to remove an abandoned vehicle without prior notice and the
power for the latter to impose fines for dog fouling, littering and other
anti-social behaviour. |
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14 |
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Notice Boards |
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14.1 |
Council decided that as each village has a notice board there is no
need for more. |
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15 |
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Neighbourhood
Watch Funding |
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15.1 |
Proposed by Cllr Jean Foley, seconded by Cllr Richard Smith and
approved by named vote, IT WAS AGREED to pay up to £70 to Linton Neighbourhood Watch on
this occasion only for the purpose of producing laminated information sheets
only, any future needs to be met from the Watch’s own funds. Voting For: Cllrs
Richard Smith, John Foley, Jean Foley & Ken Downham. Voting Against: Cllrs John Wheble, Rob Crawford and Keith Summers. |
The Clerk |
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16 |
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Parish Plan |
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16.1 |
Cllr Rob Crawford
delivered the final copies of the Parish Plan and was warmly thanked by
Council. Councillors and the Clerk took copies for distribution together with
covering letters as per a previously circulated distribution list. |
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16.2 |
A Copy in
Adobe Acrobat format has been place on Council’s website. |
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16.3 |
Future
agendas will include an item for Parish Plan Working Party Reports. |
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16.4 |
The Clerk
reported that the final grant claim has been lodged. Sent to the Countryside
Agency, it has been passed to the Warwickshire Rural Community Council, the
body now responsible, who have confirmed that payment is being processed.
Hard copies have to be sent to WRCC and Community First. |
The Clerk. |
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17 |
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Traffic Speeds and
Management Within the Parish |
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17.1 |
The Clerk has heard
nothing from CHDC’s Andrew Lee-Jones despite mailed and telephoned reminders.
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17.2 |
Andrew Middlecote, previously responsible for the Ross area only has
been promoted to the CHDC team with overall responsibility for all of
Herefordshire and he has told the Clerk that speed limits, including the 20
mph proposal for Gorsley Goffs School will be his responsibility. |
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18 |
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Housing
Needs Survey |
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18.1 |
Nothing to report. |
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19 |
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Lengthsman
Project |
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19.1 |
A parishioner has
requested clearance of the footpath alongside the Quarry, to a clean walking
standard, suitable for ordinary shoes. |
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19.2 |
After some discussion, it
was decided that the Lengthsman should be asked to place less emphasis on
grass cutting of Gorsley Common and, instead, to put more effort into
footpaths used for daily domestic purposes other than pleasure, such as the
one alongside the Quarry and to keep a record of the extra time involved. |
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19.3 |
The Clerk reported that
CHDC has confirmed the Lengthsman Grant for 2005/2006 as being the same as
last year (expected) but with a 2.5% increase for inflation (unexpected). For
2006/2007 the grant will be halved, as expected. |
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19.4 |
The Lengthsman has been instructed to clear freshly blocked gullies
and ditches along Woodend Lane between Linton and Gorsley. In at least one
area, the ditch had been blocked by dumping of garden waste. |
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20 |
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Linton Quarry |
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20.1 |
Cllr John Foley announced that the Footpaths Working Group has
decided to include the quarry in its remit and will be contacting English
Nature. |
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21 |
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Accounts,
Treasurer’s Report and Authorisation of Payment of Accounts |
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21.1 |
Proposed by Cllr Richard
Smith, seconded by Cllr Rob Crawford and approved unanimously, IT WAS AGREED
to adopt the tabled accounts for 2004/2005. The Clerk will now prepare the
external audit return accordingly. |
The Clerk |
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21.2 |
Parishioner Max Gough has
agreed to become the internal auditor and Council extended its warm thanks. |
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21.3 |
Proposed by Cllr Richard Smith, seconded by Cllr Keith Summers and
approved unanimously, IT WAS AGREED to pay the following accounts and the
cheques were duly signed. |
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AP274 |
Community
First Subscription |
34.00 |
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AP275 |
Mounting
and Framing of the Linton Parish Map |
25.00 |
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AP276 |
Clerk's
Salary for April 2005 |
217.35 |
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AP277 |
Clerk's
Expenses for April 2005 |
35.45 |
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AP278 |
Lengthsman
Administrator's Fee for April 2005 |
28.40 |
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AP279 |
Web
Master's Time in April 2005 |
8.86 |
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AP280 |
Insurance
for 2005/2006 |
354.66 |
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22 |
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Working
Party Reports |
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22.1 |
Footpaths: Cllr John
Foley reported that there have been two meetings. Aims and aspirations are
being discussed and a preliminary schedule of footpaths is being prepared. The
first footpath survey walk will be on May 28th at 10:30, starting &
finishing at the Alma. The WG is considering
broadening its scope to that of a general environmental group, to include the
Pound, the Quarry, etc. Two parishioner
complaints have been investigated and the Lengthsman has been asked to quote
for various tasks. |
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22.2 |
Planning: |
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22.2.1 |
P138. DCSE2004/4117/F.
Proposed change of use of first floor games and entertainment room to
residential unit. The Grange, Aston Crews, Ross, HR9 7LW. Permission granted
on 16/02/05. |
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22.2.2 |
P140. DCSE2004/4169/F.
Proposed two storey extension and conservatory. Hallbank, Linton, HR9 7RR. Appeal
lodged on 07/04/05. Representations deadline is 19/05/05. The Clerk to
request a copy of the appeal judgement. |
The Clerk |
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22.2.3 |
P146. DCSE2005/0343/F.
Single storey extension. The Larches,
Gorsley, HR9 7SL. Permission granted on 31/03/05. |
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22.2.4 |
P148. DCSE2005/0731/F.
Single storey rear extension. Fourways, Quarry Lane, Gorsley. Permission
granted on 04/04/05. |
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22.2.5 |
P152. DCSE2005/1224/F.
Barn Conversion. Fairfields Barn, Bromsash. Sent to Jean on 23/04/05. Council
objects for the following reasons 1. This is a
small agricultural outbuilding in a poor condition; it has no particular
architectural merit to suggest its retention for anything other than a
storage facility. We believe it to be
too small to provide reasonable two-storey accommodation. 2. It shares part of its length with the
model-engineering workshop of the adjacent property. The width of the building is a party wall
with the garden wall of the adjacent property. The owner of this property has
a diesel generator situated very near which is used in the event of
electricity supply failure; this would cause a noise problem to any occupants
of the barn. 3. Bromsash does not have a settlement
boundary and this site is classed as agricultural land in open
countryside. Permission was recently
sought for a house on adjoining land; this was refused by Herefordshire
Council and on appeal by the Planning Inspectorate. 4. The
barn is located well within 400m of a Pig Farm. Officers and Councillors will be well aware
of the problems with noise and smell that have arisen with any residential
development that has taken place in Bromsash.
It is essential that due consideration is given to Policy SH16 |
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22.2.6 |
P153. DCSE2005/1270/F.
Single Storey Extension. Blindmans Gate, Gorsley. HR9 7SE. Council supports. |
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22.2.7 |
DCSE2004/2459/F
and DCSE2004/3737/F. Both have gone to appeal and the Clerk was asked to write
and request a copy of each judgement. |
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22.2.8 |
P143. DCSE2005/0249/F.
Reinstate original vehicular access to Fairfields and close off existing
access. Fairfields, Bromsash, HR9 7PJ. CHDC Planning Sub-Committee Hearing
Set for 11/05/05. Cllr Jean Foley has emailed Cllr Harry Bramer asking him to
ensure that the full details of Council’s objection are put before the
sub-committee. |
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22.2.9 |
Cllr Jean
Foley’s proposed letter to CHDC re the Grange at Aston Crews is to be revised
and re-circulated prior to posting. |
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23 |
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Chairman’s
Announcements |
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23.1 |
It was with sadness the death of parishioner Liz Howe was
announced. Cllr Jean Foley reminded members that during a difficult
time for the Parish Council Liz had been a valued Member. She will be
remembered for her hard work and enthusiasm. Council decided that Cllr.
Jean Foley should send a letter of condolence to her family. |
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24 |
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Correspondence |
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24.1 |
The following correspondence was tabled: |
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13/04/2005 |
RAG Minutes |
RAG |
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D1565 |
15/04/2005 |
Various News |
HALC |
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D1566 |
19/04/2005 |
Parish Newsletter |
Gorsley&Kilcot |
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D1567 |
23/04/2005 |
Agenda for 25/04/05 Southern Area Meeting |
HALC |
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D1568 |
23/04/2005 |
Minutes for 25/10/04 and 24/01/05 Southern Area Meetings |
HALC |
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D1569 |
23/04/2005 |
Newsletter about Peoples time served on drug-related community orders |
National Probation Service |
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25/04/2005 |
G&K PC Minutes |
G&KPC |
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D1571 |
30/04/2005 |
Lengthsman Rules for 2005/6 |
CHDC |
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D1572 |
30/04/2005 |
Trafalgar Weekend Celebrations - Guidelines for Parishes |
The Trafalgar Weekend |
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D1573 |
30/04/2005 |
Annual External Audit Forms |
UHY Hacker Young |
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D1574 |
30/04/2005 |
Crime Disorder and Drugs Reduction Strategy |
Herefordshire Community Safety Partnership |
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D1575 |
30/04/2005 |
Sitelines |
English Nature |
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D1576 |
07/05/2005 |
Herefordshire Plan Review Consultation Meeting on June 13th |
The Herefordshire Partnership |
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D1577 |
07/05/2005 |
Clerks & Councils Direct |
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D1578 |
07/05/2005 |
Benefit Take-up Campaign |
CHDC |
The Clerk read out
D1565 and Councillors asked for copies of the following:
Cllr Richard Smith:
D1565, 1568, 1572, 1576, 1577.
Cllr John Wheble:
D1574, 1578.
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25 |
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Councillors’ Submissions, including Village Events |
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25.1 |
Cllr John Foley reminded everybody of the Linton
Festival Dates, June 17th to 19th inclusive. |
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25.2 |
Cllr Richard
Smith drew attention to a Grand Summer Quiz at Gorsley Village Hall on June
18th. |
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25.3 |
Cllr Keith
Summers extended hanks to Janet Moutrie and to Cllr Rob Crawford for the
highly successful Linton activity day on Saturday last. |
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25.4 |
Cllr Rob
Crawford said that the Parish Map is hung in the LVH committee room and that
he had been apprised of two issues by Parishioners which he will take to the
appropriate Parish Plan Working Groups. |
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26 |
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Public Submissions |
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Parishioner Gwynne Rowley said that a Parishioner had cut the
overgrowth on the splay at the B4221 end of Quarry Lane and drew attention to
the spread of non-elected and unaccountable “quangos”. |
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27 |
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Items for Consideration at
the Next Meeting |
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None. |
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28 |
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Date of the Next Meeting |
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June 13th 2005 at 7:30 p.m. in Gorsley Village Hall. |
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The Meeting Finished At 10:23
p.m. |