LINTON PARISH COUNCIL

Bromsash Gorsley and Linton

Minutes Of The Meeting Held On June 13th 2005

In Gorsley Village Hall At 7:30 p.m.

Present:

Cllr Jean Foley, Chairman

Cllr Richard Smith, Vice Chairman

Cllr Ken Downham

Cllr Margaret Pearce

Cllr John Foley

Cllr John Wheble

Brian Atherton (Clerk)

7 Parishioners attended.

Minute Item			Action
1		Apologies
	1.1	Cllrs Rob Crawford, Audrey Duke and Keith Summers

2		Declarations of Interest
	2.1	None.

3		Minutes of the Meeting Held on 9th May 2005
	3.1	These were adopted and signed unchanged other than that the Clerk will make an extract of the Clean Neighbourhoods and Environment Act and circulate same. (Clerks Note: This action is waiting on further advice from HALC).	The Clerk

4		Matters arising therefrom not covered in the Agenda
	4.1	None.

5		Review of Financial Regulations.
	5.1	The Chairman will call a meeting of the Working Group.	Cllr Jean Foley

6		Data Protection Act
	6.1	The Clerk apologised for forgetting to bring print-outs but explained that he had examined various parts of the Information Commissioner's interpretation of the act and had come to the conclusion that Council should register. The Chairman wished to read the interpretation of the act before anything was signed on behalf of the council.  The Clerk agreed to e-mail to all councillors the web-site address of the Information Commissioner so that all Cllrs. could read the details before the July meeting when a decision would be made.	The Clerk

7		Restoration of the Linton Fountain
	7.1	Michael Palin has offered to pay for the restoration costs of renovating the fountain to the point where it delivers an attractive working display(not drinking water). Parishioner Andy Cornwall, in the wall of whose property the fountainhead is sited, has agreed to the work being done and to maintain the installation. Council welcomed Michael Palin’s offer to restore the fountain and considered his request that the Precept pays for the electricity running costs. Whilst there was support in principal, Parishioner Phil Page suggested the use of a solar powered pump and offered to obtain details of a unit costing about £80. Council was pleased with this offer and the Clerk will inform Jeff Bushells, the restorer.	The Clerk/Parishioner Phil Page.

8		Parish Plan Implementation
	8.1	CHDC’s Shane Smith has received his copies and he will circulate those and be the point of contact. A meeting is being arranged with the police and Gorsley neighbourhood Watch is distributing the leaflets. The Road Safety Group has met and Cllr John Wheble has met with the Youth Officer.
	8.2	Parishioner Gwynne Rowley raised the question of bus timings, citing instances of departure well before the scheduled time. The Clerk will write to Stagecoach.	The Clerk
	8.3	Cllr John Foley said that the first meeting of the Footpaths & Environmental Group was held on 19th May.  A walk was arranged for Saturday 28th May.

9		Traffic Speeds and Management Within the Parish
	9.1	This item will be dropped from the agenda as, in future, the subject will be covered within Parish Plan Implementation.

10		Housing Needs Survey
	10.1	This item will be dropped from the agenda as, in future, the subject will be covered within Parish Plan Implementation.

11		Lengthsman Project
	11.1	Comment from Parishioners present was that the footpath alongside the Quarry is now “fine”.

12		Linton Quarry
	12.1	Drop from the agenda as, in future, the subject will be covered within Parish Plan Implementation by the Footpaths Group.

13		Accounts, Treasurer’s Report and Authorisation of Payment of Accounts
	13.1	External Audit Return for 2004/2005 SECTION 1. Proposed by Cllr Richard Smith, seconded by Cllr Ken Downham and approved unanimously, IT WAS AGREED to submit the section as tabled by the Clerk.	The Clerk
	13.2	External Audit Return for 2004/2005 SECTION 2. Proposed by Cllr Jean Foley, seconded by Cllr Richard Smith and approved unanimously, IT WAS AGREED to reply “Yes” to all questions.
	13.3	Accounts for 2005/2006 were tabled and noted.
	13.4	Proposed by Cllr John Foley, seconded by Cllr Richard Smith and approved unanimously, IT WAS AGREED to pay the following invoices and the cheques were duly signed:

AP281	Lengthsman for April 2005	284.00
AP283	HALC Membership	143.00
AP284	Lengthsman for May	284.00
AP285	Parish Plan Printing	678.93
AP286	Clerk's Salary for May 2005	217.35
AP287	Clerk's Expenses for May 2005	44.44
AP288	Lengthsman Administrator's Fee for May 2005	28.40
AP289	Web Master's Time in May 2005	7.25

AP282 was not submitted as it was included in error by the Clerk, being a quotation, See 14.1.1 below.

14		Working Party Reports
	14.1	Footpaths: Cllr John Foley reported that on Saturday 28th May, 27 parishioners took part in a survey and light clearance operation on 15 paths in the Linton village area. Thanks to Graham & Linda Webb of the Alma Inn for the use of their car park and hospitality. Further walks are being organised to cover all parts of the parish.
	14.1.1	The Clerk tabled a quote from the Lengthsman for Style and other repair work as requested by the Group. Proposed by Cllr John Foley, seconded by Cllr John Wheble and approved unanimously, IT WAS AGREED to accept the figure of £159. Cllr John Foley will inform the Lengthsman.	Cllr John Foley
	14.1.2	The Clerk said that another Parishioner had reported on Parishioner Edna Pennel’s behalf about the overgrown status of the footpath adjacent to her property. Cllr John Foley said that the path was little used and that when it had been open, there were complaints of occasional anti-social behaviour from some users.
	14.2	Planning:
	14.2.1	P122. DCSE2004/2165/F. Increase in domestic curtilage of Jessamine Cottage and for the parking of commercial vehicles within extended curtilage. Land adjoining Jessamine Cottage, Gorsley, HR9 7SF. This was tabled at council on 12/07/04 and Council replied that it needs more information about number, size and type of vehicles and their impact on traffic and the vehicular access to the highway. On 10/05/05 further information was received and tabled at council on 12/07/04. Council noted the new information and looks forward to the completion of the intentions stated therein.
	14.2.2	P147. DCSE2005/0588/F. Two storey extension. The Villa, Linton, HR9 7RS. Permission refused on 20/04/05.
	14.2.3	P149. DCSE2005/0763/O. Site for erection of one dwelling. Rose Cottage, Ivy House Lane, Gorsley, HR9 7SL. Permission was refused on 05/05/05.
	14.2.4	P150. DCSE2005/0844/F. Building a new garage. Weston House, Bromsash, HR9 7PP. Council supports.
	14.2.5	P154. DCSE2006/1855/F. Single storey extension for toilets. Gorsley Goffs Endowed Primary School, Gorsley, HR9 7SE. Tabled at Council on 13/06/05. Council Supports. (Cllr John Wheble declared an interest as a governor of the school and duly signed the book).
	14.2.6	The Chairman read out a letter from Mr & Mrs Davies describing alterations to the Lake/Pond at Darnell’s Farm and thanking Council for its help. (D1595a)
	14.2.7	A copy of a Planning Return from Weston-under-Penyard PC re DCSE2005/1224/F was read out by the Chairman. (D1595b).

15		Chairman’s Announcements
	15.1	None except see 14.2.6 above.

16		Correspondence
	16.1	The following were tabled:

D1579	16/05/2005	Notification Handbook for the Data Protection Act
D1580	21/05/2005	Latest Car Allowances
D1581	21/05/2005	Toolkits for Creating Youth Councils at www.nalc.gov.uk/createayouthcouncil/index.html
D1582	21/05/2005	Reminder to review Register of Interests
D1583	21/05/2005	West Midlands Regional Assembly's Speaking Out
D1584	21/05/2005	Thanks for the Parish Plan
D1585	26/05/2005	Light Pollution Appeal for Support
D1586	26/05/2005	Survey of Parish Outdoor Recreational Facilities
D1587	01/06/2005	Agenda for Ross Community Forum on June 21st
D1588	04/06/2005	Re-alignment of Payphone Provision Consultation - Deadline 03/08/05.
D1589	04/06/2005	Newsline Newsletter
D1590	11/06/2005	Forward Plan
D1591	11/06/2005	Rural Safety Initiative
D1592	11/06/2005	Quarterly Economic Report
D1593	11/06/2005	Meetings Schedule
D1594	11/06/2005	Recycling Notices
D1595	11/06/2005	UDP Public Hearing Closure on 25/06/05
D1595a	13/06/2005	Letter re alteration to Lake/Pond at Darnells Farm
D1595b	13/06/2005	Letter re Planning Application DCSE2005/1224/F

Councillors requested the following:

Cllr Jean Foley: D1579, 1583, 1585, 1587, 1588, 1589, 1590, 1591, 1594

Cllr Richard Smith: D1579, 1583, 1584, 1587, 1591

Cllr John Wheble: D1581, 1585.

17		Councillors’ Submissions, including Village Events
	17.1	Cllr John Wheble The seat at Blindman's Gate could do with a spring clean. The Clerk will inform the Lengthsman. There was a local meeting re the proposed new telecoms mast on top of the BT exchange. At it, John took the opportunity to publicise the Parish Plan and the things we are doing.	The Clerk
	17.2	Cllr Richard Smith The Quiz at Gorsley VH on Saturday June 18^th is cancelled. The Main Village Hall will be unavailable from July 27^th to August 14^th due to re-decoration. Grass cutting at the VH is now being done by the Lengthsman but is being paid for by the Village Hall.
	17.3	Cllr Margaret Pearce left the meeting at this point to attend to pressing personal matters.
	17.4	Cllr Ken Downham drew attention to the barbeque at Linton VH on July 9^th.
	17.5	Cllr John Foley pointed to the lack of routine surveys by power companies for pending problems from vegetation growth. Cllrs would report to Council any problems noted in their locality. Cllr Ken Downham agreed to draw attention to the problem in the Chimes.	Cllrs John Foley/Ken Downham

18		Public Submissions
	18.1	Parishioner Phil Page complained of the discussion in a public place of matters relating to a Parish Council meeting. He requested that it be minuted that this will be banned. The Chairman pointed out that Parish Council affairs are a matter of public record and so discussion in public is a proper procedure. Following debate on the point, the Clerk ruled that mention of particular names in such discussions is a matter for the individuals concerned, not for Council. (Clerk’s Note: If this point is disputed then the proper procedure is for the person concerned to register a complaint with the Standards Board for England. Telephone No: 0845 078 8181 to email: enquiries@standardsboard.co.uk.)

19		Items for Consideration at the Next Meeting
	19.1	None.

20		Date of the Next Meeting
	20.1	July 11^th and August 8^th 2005. Both will be held in Linton VH because of the redecoration at Gorsley VH.

The Meeting Finished At 9:40 p.m.