LINTON PARISH COUNCIL

LINTON PARISH COUNCIL

Bromsash Gorsley and Linton

Minutes Of The Meeting Held On August 8^th 2005

In Linton Village Hall At 7:30 p.m.

Present:

Cllr Jean Foley, Chairman

Cllr Richard Smith, Vice Chairman

Cllr Rob Crawford

Cllr Ken Downham

Cllr Margaret Pearce

Cllr John Foley

Cllr John Wheble

Brian Atherton (Clerk)

6 Parishioners attended.

Minute Item			Action

1		Apologies
	1.1	Cllrs Audrey Duke and Keith Summers

2		Declarations of Interest
	2.1	Cllr Margaret Pearce in a Planning Issue.

3		Minutes of the Meeting Held on 11th July 2005
	3.1	The Chairman signed the minutes with one change: Item 10.1 Cheryl Jones was with Herefordshire and Worcestershire Earth Heritage Trust, not Herefordshire Nature Trust.

4		Matters arising therefrom not covered in the Agenda
	4.1	The Clerk read out D1627, Stagecoach’s reply to the request for a definition of their policy on timetable compliance.
	4.2	Jeff Bushells has passed all of the information on the Linton Fountain to Michael Palin and is awaiting his response.

5		Review of Financial Regulations
	5.1	Cllrs Rob Crawford and Richard Smith will meet on Thursday 18th August with the Chairman to review the financial regulations. The external auditor, Parishioner Max Gough will attend if possible.

6		Parish Plan Implementation
	6.1	Cllr Richard Smith reported on the attachment at Appendix A to these minutes.
	6.2	Cllr Rob Crawford reminded Council that Affordable Housing waits on CHDC doing a Needs Survey. The Clerk will ask CHDC for an updated position.	The Clerk
	6.3	Reports from the various working groups will be emailed to Cllr Richard Smith who will build them into an on-going report. Cllr Rob Crawford said that he and Cllr Keith Summers could build a database to consolidate the reports.
	6.4	Parishioner Gwynne Rowley asked if the UDP was any closer. The Chairman replied that it was unlikely to be published until next year.

7		Lengthsman Project
	7.1	Parishioner Gwynne Rowley asked whether the Lengthsman had cut Gorsley Common. The Clerk said that he had not yet seen the latest time sheets and would check but reminded Council that it had made a formal decision to reduce the priority for the common in favour of clearing footpaths that are used on a “commuter” basis.
	7.2	Cllr John Foley said that overgrowth interfering with power lines is being investigated by himself, Cllr Ken Downham and the Tree Officer.

8		Linton Quarry
	8.1	Nothing to report.

9		Accounts, Treasurer’s Report and Authorisation of Payment of Accounts
	9.1	Accounts to date were tabled and noted.
	9.2	Proposed by Cllr Richard Smith, seconded by Cllr Margaret Pearce and approved unanimously, IT WAS AGREED to pay the following invoices and the cheques were duly signed.

AP297	Allotment Water from January to July	12.88
AP298	Linton Neighbourhood Watch Laminated Information Sheets. W E Bagnell.	60.00
AP299	Clerk's Salary for July 2005	217.35
AP300	Clerk's Expenses for July 2005	17.59
AP301	Lengthsman Administrator's Fee for July 2005	28.40

10		Working Party Reports
	10.1	FOOTPATHS Cllr John Foley reported that the style over the motorway bridge at Shutton has been completed by the Lengthsman but not the steps. Somebody has cleared the footpath between Gorsley VH and Great Woodend Farm.
	10.2	PLANNING
	10.2.1	P122. DCSE2004/2165/F. Increase in domestic curtilage of Jessamine Cottage and for the parking of commercial vehicles within extended curtilage. Land adjoining Jessamine Cottage, Gorsley, HR9 7SF. The Planning Sub-Committee met on 03/08/05 at 2 pm at Brockington.
	10.2.2	P131. DCSE2004/3726/O. Site for erection of 2 executive houses. Burrups Lane (Old Brandon's Poultry Site), Gorsley. Appeal dismissed on 19/07/08.
	10.2.3	P140. DCSE2004/4169/F. Proposed two storey extension and conservatory. Hallbank, Linton, HR9 7RR. Appeal dismissed on 12/07/05.
	10.2.4	P151. DCSE2005/0920/F. Proposed telecommunicaitons installation consisting of a 22.5m latice tower and ancillary equipment. Queens Tunnel, Swagwater Lane, Gorsley, HR9 7SL. Permission refused on 06/07/05.
	10.2.5	P157 Council supports. DCSE2005/2331/F. Proposed two storey extension and conservatory. East Cliffe, Linton, HR9 7RS. Council Supports as it is a small extension. The style, although modern, does ensure that the original cottage remains the dominant feature.
	10.2.6	P158. Cllr Margaret Pearce declared an interest and took no part in the discussions. Council objects - Jean's note. Council objects. The Parish Council makes the following comments:- We note that this is a revised version of a previous unsatisfactory application. This new application shows very little improvement other than the Developer apparently no longer intends to raise the roof line by building into the adjoining property without permission. Therefore we can only reiterate our previous comments. The cottage once housed a grain store and a cider mill, it adjoined and belonged to High House, which was and still is an agricultural holding. It was converted to residential use some years ago making a small cottage, entirely in keeping with High House. Apart from the addition of a small porch the outline of the building and the roof line were unaltered and fitted in well with the surrounding old buildings. Therefore as a ‘Conversion of a rural building to residential use’ at the moment it conforms to Planning Policies C36 & C37 and fulfills the appropriate criteria of GD1. The proposed extensions do not comply with these policies. In addition they do not comply with the supplementary planning guidance of this authority or Policy SH23 ‘Extensions to dwellings’. 1. Any boundary wall or fence in front of the property that is any higher than that already in place would seriously affect the visibility both of the residents of the courtyard and of anyone venturing over the already dangerous cross-roads just yards from the cottage, the Highway Authority should certainly be consulted. The extra surface water and sewage, which may be generated, does not seem to have been addressed in the plan. As this discharges onto someone else’s property it should have been given consideration. For these reasons and in particular the contravention of planning policies in the SHDC Development Plan and the emerging UDP Linton Parish Council does not support this application.
	10.2.7	P159 DCSE2005/2316/F. Conversion of redundant barn to form agricultural workers dwelling. Darnells Farm, Linton, HR9 7SQ. If the Planning Authority considers this building suitable for conversion the Parish Council would support this application for an Agricultural Dwelling only, but with the following provisos. It would be advisable for Herefordshire Council to enter into an agreement prohibiting the erection of any replacement building on adjoining land. Conditions should also be imposed whereby the barn conversion cannot be sold separately to the farmhouse, or rented out as holiday accommodation, or for short or long term rented accommodation. If the farmhouse is unrestricted the condition should also be placed on the farmhouse. This is particularly important because the new dwelling will be well within the 400m limit recommended for the proximity of livestock units. We have taken into account Planning Policies C36, C37 & SH18 and suggest that all the safeguards recommended in these policies are used and care taken to ensure that they are adhered to.
	10.2.8	P160. P0898/05/THE. Installation of a dish antennae. BT Telephone Exchange, Gorsley. This application is to the Forest of Dean District Council and may perhaps now be redundant as the associated mast at Swagwater Lane has been refused.
	10.2.9	P161 DCSE2005/2336/F. Hartleton Cottage, Bromsash, HR9 7SB. Council supports provided it is clear that it is not sold separately from Hartleton Cottage. Given that restriction, would a separate sewage tank be needed?
	10.2.10	D1626 is a consultation letter issued by Hutchison 3G. Cllr Richard Smith agreed to take this for study and to consult with Council by email.	Cllr Richard Smith
	10.2.11	P162. DCSE2005/2475/F. Removal of Condition 2 from Planning Consent SE2004/4117/F dated 16/02/05. The Grange, Aston Crews, Ross, HR9 7LW. The Chairman undertook to study this application and to consult with Council by email.	Cllr Jean Foley

Chairman’s Announcements

11.1

The Clerk has decided to retire from all Parish Council work, in order to concentrate on his work with the Ross Chamber of Commerce. The Chairman had accepted the Clerk's resignation with much regret and on behalf of the Council wished to express her great appreciation of the hard work and competence he had brought to the job. Never have the words, 'a hard act to follow' been so true. Sentiments strongly endorsed by members of the Council. Council is content for the Chairman and Vice Chairman to decide a short-list of candidates. The Clerk will place adverts in the Ross Gazette, Hereford Times, the New Ad, the Chimes and the website up to a maximum of £200.

Cllrs Jean Foley and Richard Smith. The Clerk.

Correspondence

12.1

The following correspondence was tabled. Councillors asked for:

Jean Foley: D1610, 1612, 1613, 1614, 1619, 1620, 1622, 1625, 1628, 1629, 1630

Richard Smith: 1610, 1613.

Ken Downham: 1628.

Rob Crawford: 1614, 1617.

D1607	16/07/2005	Forward Plan	CHDC
D1608	16/07/2005	Bus and Train Timetables	CHDC
D1609	16/07/2005	Public notice of committee meetings	CHDC
D1610	16/07/2005	Parish Plans Update	CHDC
D1611	16/07/2005	Streetworks Schedule	CHDC
D1612	16/07/2005	CiLCA Guide Available	HALC
D1613	16/07/2005	2005/6 Training Schedule	HALC
D1614	16/07/2005	Data Protection Act Awareness Evening on 21/09/05	HALC
D1615	16/07/2005	Funding for environmental projects - see www.wyevalleyaonb.org.uk	HALC
D1616	16/07/2005	Polytunnels and the Wickton Action Group's Legal Challenge	HALC
D1617	23/07/2005	Sandbags in Store and Required - Reply by 30/09/05	CHDC
D1618	23/07/2005	Sitelines	English Nature
D1619	25/07/2005	Annual Report	Marches Housing Association
D1620	25/07/2005	Map of Registered Common Land	Countryside Agency
D1621	27/07/2005	Acknowledgement of Notification under the Data Protection act	Information Commissioner
D1622	29/07/2005	P3 Schem Agreement	CHDC
D1623	29/07/2005	Samaritans Open Evening on 20/09/05.	Samaritans
D1624	29/07/2005	Newsline	community first
D1625	29/07/2005	Business Start-up Programme for the Notice Boards	community first
D1626	30/07/2005	New Telecomms Mast Consultation	Hutchison 3G UK
D1627	03/08/2005	Response re Bus Timekeeping	Stagecoach
D1628	03/08/2005	Planning Involvement with the Community	FoD District Council
D1629	08/08/2005	Minutes of South Herefordshire Rural Transport Forum	HVA
D1630	08/08/2005	Confirmation of Notification of Entry in the Register	Information Commissioner

13		Councillors’ Submissions, including Village Events
	13.1	Cllr John Foley made some suggestions re the road works in the vicinity of the School which Cllr Richard Smith said he would take up within the Parish Plan. This year’s Herefordshire Historic Churches’ cycle tour in aid of the British heart Foundation is on September 10^th.	Cllr Richard Smith
	13.2	Cllr John Wheble asked if the recent accident on the B4221 near Junction 3 of the M50 was connected in any way to the presence of the van advertising J3 Commercials. The Chairman said that she would take the matter up with CHDC’s enforcement officer.	Cllr Jean Foley
	13.3	Cllr Ken Downham said that Linton has a weekend of events of September 17^th.

14		Public Submissions
	14.1	Parishioner Gwynne Rowley referred to an item in the Ross Gazette about a tree being cut don at Linton Hill House. Nobody knew of the property or the incident.

15		Items for Consideration at the Next Meeting
	15.1	The New Telecommunications Masts Applications and Appointment of a New Clerk.

16		Date of the Next Meeting
	16.1	September 12^th at 7:30 pm in Linton Village Hall.

The Meeting Finished At 9:39 p.m.

In Linton Village Hall At 7:30 p.m.

Matters arising therefrom not covered in the Agenda

Review of Financial Regulations

Accounts, Treasurer’s Report and Authorisation of Payment of Accounts

Working Party Reports

Councillors’ Submissions, including Village Events